Administrative Assistant (PT)

Job Details

Job Location

Milwaukee - 335 W Wright - Milwaukee, WI

Position Type

Full Time

Education Level

High School

Salary Range

$18.00 - $18.00 Hourly

Travel Percentage

Up to 25%

Job Shift

Day

Job Category

Admin - Clerical

Description

Position Summary:

The Administrative Assistant provides general administrative and clerical support to the Administrative Coordinator and program(s) to which they are assigned. Essential Job Functions include those listed below.

Essential Job Functions:

• Provides general administrative and clerical support to program leadership, including scheduling appointments, handling incoming and outgoing communications and correspondence, report generation, etc;

• Collaborates with the Administrative Coordinator regarding accreditation, personnel records compliance, new hire onboarding and orientations, etc.;

• Assists region leadership and administrative staff with various clerical duties;

• Coordinates scheduling as requested for meetings and events with internal and external participants;

• Tracks program expenses and develops reports as needed;

• Records and maintains minutes of all team meetings;

• Assists other employees in preparing for on-site and off-site functions;

• Assists other employees to ensure timely completion of program requirements;

• Assists in the ordering of office supplies and equipment;

• Works harmoniously and cooperatively with the Regional Accountant, Regional HR Representative, and other Foundation parties as required;

• Embraces and embodies the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation;

• Performs any other duties as assigned.

Qualifications

Certifications/Licensures:

• Relevant certification(s) and/or licensure preferred;Preference will be given certified candidates;

• Valid drivers license and the ability to obtain and maintain WestCares vehicle insurance is required.

  Education:

• Graduation from an accredited two-year or four-year college with a degree in Business Administration, Psychology or other field related to the position is preferred;

• High School Diploma or equivalent is required.

  Experience and Competencies:

• At least one (1) year of experience in an administrative or clerical position is required;

• Ability to use office equipment, such as printers, scanners, phones, and fax machines required;

• Proficiency in Microsoft Word, Excel, Outlook, and Office required;

• Ability to analyze situations accurately and develop appropriate responses or techniques required;

• Ability to communicate effectively and relay information to others required;

• Familiarity with HIPAA and other relevant laws and guidelines required;

• Experience handling confidential information, such medical records required;

• Ability to develop reports, create presentations, and communicate findings to both internal and external audiences required;

• Professional appearance and demeanor required;

• Experience in working with high-risk populations preferred;

• Knowledge of the principles, procedures, techniques, trends, and literature related to prevention and field preferred;

• Must be culturally/linguistically sensitive to populations served.

  Working Conditions:

• Work is primarily performed in an office setting;

• Some outdoor activities travel between multiple locationsmaybe required;

• Regular and prompt attendance is required throughout employment.