Accounts Payable Specialist

Milwaukee, WI (http://maps.google.com/maps?q=3811+N.+Holton+St.+Milwaukee+WI+USA+53212)

Description

At InPlace Machining we don't just create metal parts; we engineer machining masterpieces! As leaders in the machining industry our team of skilled people turn raw materials into innovations that help solve problems in industries like aerospace, renewable energy, government, and steel! We are now looking for an equally precise Accounts Payable professional to join our team!

Position Responsibilities:

• Consolidated accounts payable function for a multi-site business

• Accounts Receivable Invoicing

• Responsible for matching purchase orders to vendor packing slips and vendor invoices; resolving discrepancies

• Entering vendor invoices into ERP system

• Processing accounts payable check runs

• Maintaining vendor invoice files (electronic/paperless and hard copy)

• Answering/resolving vendor inquiries regarding invoice payment status

• Reviewing and approving employee expense reports in Concur expense reporting system (web-based employee expense reporting tool)

• Answering/resolving employee questions regarding Concur expense reporting and providing training as required

• Assumes responsibility for the accurate and timely completion of accounts payable functions

• Reviews source documents and matches purchase orders, invoices, and receiving documents

• Codes invoices to appropriate general ledger and department accounts and related budget codes

• Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments

• Determines optimum payment dates and takes advantage of all discounts on invoices

• Issues checks and ACH Payments on a timely basis under established payment schedules and as needed to prevent late payments and obtains authorized signatures

• Creates special reports and ad hoc analyses as assigned

• Maintain high degree of confidentiality

• Other administrative duties as assigned

Requirements

Desired Skills and Experience:

• At least 1 year of related work experience.

• Knowledge of basic accounting concepts and procedures including account reconciliation, financial record keeping, data processing and business arithmetic.

• Competent with Microsoft Office Suite required

• Experience with Microsoft Great Plains/Dynamics

Required Qualifications:

• Experience with Concur

• Ability to work independently, strong organization skills and multi-tasking ability.

• Ability to solve problems, strong attention to detail and accuracy.

• Strong interpersonal skills with the ability to work well with vendors and employees.

Education:

Associate Degree in Accounting, preferred

High School Diploma or HSED, required

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

In-Place Machining is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.