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Kelly Services Administrative Assistant in Milton, Massachusetts

What’s next for you? This great job. Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly ® Professional & Industrial comes in. We're seeking for a Administrative Assistant to work at premier musical instruments manufacturing client in Milton, MA.

Job Title: Administrative Assistant

Pay Rate: $19 - $21 (Depending on experience)

Shift : Monday-Friday 8:30am-4:30pm

Terms of Employment: Temporary help

ESSENTIAL FUNCTIONS:

Reception / Front Desk Functions

  • Act as the main point of contact for Faculty, Staff and visitors of the department. Respond to questions and requests for information for both on and off-campus persons. Refer non-routine inquiries to appropriate level.

  • Utilize Curry portal to process student forms, submit work orders, and reserve class space.

  • Sort and process incoming correspondence to the appropriate Faculty mailboxes

  • Maintain office files, copier machine, printers, and other office equipment

  • Order and inventory office, event and lab supplies.

  • Lab supplies can include temperature and time sensitive materials or living organisms.

  • Understand College and department policies to guide students and parents.

  • Maintain of files and equipment.

Administrative Support Functions:

  • Coordinates and provides new faculty an orientation of the Science Building and Science Department procedures.

  • Contact vendors for yearly maintenance of lab equipment.

  • Maintains contacts as required with other Curry departments and the general public.

  • Responsible for all aspects of Math placement test: phone calls, proctoring the test to students. Inventory of test suite. Updates and issues to MPT reported to IT.

  • Stock and inventory labs i.e. gloves, pipets, aprons, disposals of broken glass etc. Prepare labs before the start/ in-between sections.

  • Order Preventive Maintenance of Major Lab equipment upon recommendation by faculty.

  • Communicates with College Mail Room for time sensitive deliveries;

  • Assist in reorganizing storage rooms

  • Inventory shipped supplies when they come in and distribute to proper faculty or put it away if applicable.

Budget / Purchasing Responsibilities

  • Monitor budget balance in Banner and provide updates to Chair as requested.

  • Process all check requests, expense reports, and purchase orders, inputs receipts of orders from vendors. Follow-up on open purchase orders.

  • Work with Finance office to rectify orders and invoices

  • Manage, coordinate, and oversee multiple accounts within the department.

Student Workers Oversight Responsibilities:

  • Recruit, interview, hire and schedule work study students and student workers as needed and approved (e.g. 3 to 5 students).

  • Coordinate, prioritize and assign tasks to student workers.

  • Monitor hours worked and ensure accuracy of hours worked in the College's electronic time keeping system.

  • Measure performance of student workers.

ADDITIONAL FUNCTIONS:

  • Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy.

  • Perform other related duties as assigned by the Department Chair.

ESSENTIAL CHARACTERISTICS:

  • Exhibits a high degree of initiative for bringing tasks to successful completion and succeeding in achieving stated goals.

  • Expresses oneself clearly, purposefully, and effectively both written and verbal context. Possesses excellent organizational and time management skills to achieve optimal results.

  • Demonstrate positive attitudes and positive actions through a display of courtesy, congeniality, cooperation, sensitivity, and professionalism to deal with a variety of individuals.

  • Ability to function independently, attention to detail, work under pressure, prioritize multiple projects, and handle confidential information.

MINIMUM QUALIFICATIONS:

  • Associates Degree Required.

  • A minimum of two to five years office administration experience.

  • Excellent interpersonal skills to effectively deal with a variety of individuals.

  • Demonstrable computing skills and efficiency utilizing Microsoft Office Suite.

  • Strong organizational skills, ability to follow-up, follow-through, multi-task, set priorities and adhere to deadlines.

PREFERRED QUALIFICATIONS:

  • Prior experience in a lab, lab setting, or courses taken in a lab.

  • Familiarity with lab terminology and equipment (microscopes, pH meters, spectrometers, etc.)

  • Experience in a college setting with proven technical abilities across a variety or complex software systems, relational databases, and web-based programs. Banner, CANVAS and SharePoint a plus.

Experience in Maple TA Testing.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing, walking, and bending are required of this position. Use of a computer keyboard and computer screen for periods of time with close vision and the ability to adjust visual focus plus manual dexterity are required. Must be able to carry / lift up to 15 lbs. and unpack all ordered supplies and chemicals.

MENTAL DEMANDS: The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this

Please reply and send your resume to silq389@kellyservices.com

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You should know: Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.

Why Kelly ® ?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly ®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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