The Construction Services team is responsible for design and construction related to approximately 300 Wesleyan University buildings including a central power plant that encompasses almost 3 million square feet, and a campus of over 300 acres. The construction services team includes project managers, planners and others who help plan and direct design and construction projects, and interface with the physical plant’s maintenance and repair responsibilities.

Reporting to the Director of Construction, the Construction Services Project Control Specialist is responsible for the project control of Construction Services projects, ensuring consistent record-keeping, issuance of contracts and requests for project approvals, as well as tracking project and building metrics, and the preparation and auditing of project financial information. They will track project schedules, financials and deliverables, and provide consistent reporting.

This position will also be responsible for information technology support for the department, including maintaining software licenses, planning and enforcing physical and digital file storage organization, and maintenance of other electronic assets, such as the FMSystems building inventory database, Schooldude work order tracking system, and the GIS-based data tracking system being developed currently.

The Construction Services Project Control Specialist builds and maintains productive working relationships with the Wesleyan community, interacting with staff, faculty, students as well as outside vendors, contractors and consultants.

RESPONSIBILITIES INCLUDE:

Managing Campus Construction, Campus Planning and Infrastructure by:

o Implementing and overseeing project control mechanisms such as change management processes, to manage project scope, schedule, and costs effectively.o Financial management of construction/capital budgets.o Organizing internal budget and project billing reviews with Construction Services.o Presenting regular project financial status reports to Construction Services and University Finance teams.o Assembling data and reports for campus planning and financial forecasting.o Managing annual Sightlines reporting.o Implementing, updating and configuring FM Systems, enforcing data accuracy.o Coordinating with project managers and other team members to ensure accurate and timely reporting of project status and performance metrics.

Supporting projects by:o Drafting and issuing contracts and other agreements.o Initiating and completing project capital requests.o Maintaining and enforcing project database consistency.o Organizing and maintaining all capital and construction services projects’ schedules.o Creating, organizing and maintaining a consistent system using SharePoint for tracking project-based paperwork, such as certificates of insurance, warrantees, invoices, etc.o Regularly assembling and managing regulatory information and reports.o Presenting project expenses audits to Director of Construction, AVP and Finance team.o Organizing and maintaining a consistent system in SharePoint for releasing project documentation and RFIs for bidders.o With the Facilities Maintenance Planner, entering project related and general work orders in the Schooldude tracking database to assist with maintaining campus buildings, grounds and infrastructure.

Creating , leading and enforcing project file directory structure and physical drawing and file management including:o Assessing, developing and creating a new file management system.o Helping train CS and Ops personnel to store and locate files appropriately in the new structure.o Guiding project managers and participating in the migration of legacy files to new file structure.o Maintaining and organizing planning room drawing files.o Guiding project managers in the storage and filing of hard copy large scale drawings and organizing pdf drawing files of scans performed of these drawings by third parties.o Ensuring that project managers have completed project files and closeout tasks at the end of projects.o Managing all content for Construction Services webpages, using University Communications’ software and protocols.o Purchasing software licenses, and scheduling training for identified staff who need training.o Supporting and coordinating project managers and Operations personnel, acting as Subject Matter Expert for Construction Services in project financials and contracts.

ADDITIONAL RESPONSIBILITIES:o Participating with other Construction Services staff in contingency planning and business continuity planning for emergency situations.

o This position requires occasional nights, holidays and weekends as directed.

o This position is classified as essential personnel and as such is required to report to work/remain at work even if classes are canceled and the campus is working on limited operations in an emergency.

o Other duties as assigned.

This position is required to work on campus.

(Relocation assistance to CT is available for those who qualify).

MINIMUM QUALIFICATIONS:

o Bachelor’s degree and a minimum of 4 years of progressively responsible experience in project controls, project management or a related field or an equivalent combination of education, training, and experience.o Effective communication skills and a demonstrated ability to establish and maintain effective relationships with staff, customers, vendors, and management.o Experience tracking and analyzing financial data and budgets, developing and producing reports.o Knowledge of budget forecasting.o Experience managing project scheduling and baselines and tracking and communicating changes and progress.o Experience acting as a resource to others.o Exceptional organization skills.o Ability to adjust flexibly to changing project requirements and personalities.o Demonstrated knowledge of construction project schedules, budgets and contracts.o Expertise in MS Office (Word, Excel, Outlook and PowerPoint).o Demonstrated ability to analyze and draw actionable conclusions on large data sets.o Possession and continuous maintenance of valid State of Connecticut driver’s license and safe driving skills.o Ability to perform the responsibilities of the position listed above with or without reasonable accommodations.o Demonstrated commitment to work within a diverse environment and work collegially with individuals of different backgrounds.

PREFERRED QUALIFICATIONS:

o Advanced technical expertise in MS Excel, Project, OneDrive, SharePoint and database management.o Knowledge of project control methodologies.

Position is open until filled. For full consideration please apply by September 4, 2024 when first review of applications will begin.

As part of your application, please upload a cover letter and resume.

Compensation: $74,100-$88,200

Work Location: On Campus

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening (https://www.wesleyan.edu/hr/pdfs/Wesleyan%20University%20Background%20Check%20Policy_.pdf) to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html .

Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html .

We welcome your interest in Wesleyan’s diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work.

In this open-minded and inclusive environment, our faculty and staff foster a liberal arts experience characterized by boldness, rigor, and practical idealism.

• Working at Wesleyan (https://www.wesleyan.edu/hr/careers/index.html)

• Benefits

• FAQs (https://www.wesleyan.edu/hr/careers/faq.html)

• Internal applicants

  If you are currently employed at WES, you must apply for positions through Job Hubs in your Workday (http://workday.wesleyan.edu/) portal. There you will find an abbreviated application form making this process much easier for you!