Chief Of Fiscal/Administrative Services 2

Recruitment # 240702-0096MP-001

Location Middletown, CT

Date Opened 7/5/2024 12:00:00 AM

Salary $135,082 - $184,186/year

Job Type Open to Statewide Employees

Close Date 7/19/2024 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

• Introduction

  The Department of Emergency Services and Public Protection is recruiting for a Chief of Fiscal/Administrative Services 2 to join our Fiscal Services team located in Middletown, CT. This is a full time, 40 hours per week position with the potential to telework.

  POSITION DETAILS

  This position provides the opportunity to direct staff and operations of the Fiscal Division, including:

• Being responsible for overseeing and directing the Fiscal Services of DESPP, including all six divisions and additionally we provide Fiscal Services to CJIS

• Being responsible for the development and maintenance of a $600 million budget, $200+ million in General Funds and $400+ million in Special and Grant Funds

• Being responsible for purchasing, procurement, grant administration, grant accounting, asset management, accounts receivable, accounts payable, special funding monitoring and accounting, bond fund appropriation & accounting, agency travel administration and contract administration.

• Being responsible for creating complex reports generated from Kronos, Core-CT, STARs and other software systems and making the information accessible and consumable to a wide range of customers.

• Ensuring all appropriate state and federal regulations are adhered to in the management of funds.

• Overseeing the Payroll Unit, which processes payroll for 1,500+ employees and applies the pay rules for 8 bargaining units. DESPP is a 24/7 agency and utilizes Kronos and Telestaff.

• Acting as a liaison with Office of Policy and Management (OPM), Office of Fiscal Analysis (OFA) and other key stakeholders in budgetary matters.

• More details can be found in the class specification (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0096MP&R1=undefined&R3=undefined) .

  The ideal candidate will:

• Be a leader and strategic business partner who promotes transparency, embraces change, and drives to create efficiencies using the latest technology to deliver sound results.

• Lead the fiscal division, supervising and managing a large team, while working collaboratively with other division leaders across the agency and state.

• Be strategic and analytical, understanding how all aspects of state and agency operations impact the financial future.

• Be able to execute deliverables with competing deadlines and priorities.

  BENEFITS AND BALANCE AT THE STATE OF CONNECTICUT

  We will continue to offer you:

• Visit our new State Employee Benefits Overview page!

• The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule

• Professional growth and development opportunities

• A healthy work/life balance to all employees

  Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut here (http://www.ct.gov/visitct) .

  OUR MISSION AT DESPP

  The Connecticut Department of Emergency Services and Public Protection is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology.

  In striving to accomplish our mission, we will embody our core values with great PRIDE:

• Professionalism through an elite and diverse team of trained men and women.

• Respect for ourselves and others through our words and actions.

• Integrity through adherence to standards and values that merit public trust.

• Dedication to our colleagues, our values, and to the service of others.

• Equality through fair and unprejudiced application of the law.

  The Connecticut Department of Emergency Services and Public Protection is comprised of six divisions:

• Commission on Fire Prevention and Control

• Connecticut State Police

• Emergency Management and Homeland Security

• Police Officers Standards and Training Council

• Scientific Services

• Statewide Emergency Telecommunications

  You may learn more about our divisions and access their individual websites here (https://portal.ct.gov/despp/division-of-emergency-service-and-public-protection/divisions) .

  Selection Plan

  This is a non-examined recruitment, open to the public.

  For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Legislative, Judicial) to the other.

  TO APPLY:

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.

• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.

• Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

• In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.

• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

  FOR ASSISTANCE IN APPLYING:

• Please read or watch our Applicant Tips on How to Apply!

  IMPORTANT INFORMATION AFTER YOU APPLY:

• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.

• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.

• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

• Read through this helpful link to prepare for your interview (https://www.jobapscloud.com/CT/jobs/?b=IT&preview=1) .

  IMPORTANT NOTES FROM DESPP:

  Candidate selected for an interview must provide the following at the time of interview:

  State Employees:

• Two (2) most recent performance evaluations and a completed CT-HR-13 form (https://portal.ct.gov/-/media/DAS/Statewide-HR/A---Z-Listing-Task-PDFs/Criminal-Convictions---Addendum-to-Application-for-Examination-or-Employment-Form---CT-HR-13.pdf) .

  Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Click here (https://portal.ct.gov/-/media/DAS/Statewide-HR/A---Z-Listing-Task-PDFs/Criminal-Convictions---Addendum-to-Application-for-Examination-or-Employment-Form---CT-HR-13.pdf) to complete the Criminal Convictions addendum.

  Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records. Failure to provide the required documents listed above or submit your application accurately and on time, will eliminate you from the recruitment process.

  CONNECT WITH US:

• Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account (https://www.jobapscloud.com/CT/newregpages/IDPassfind.asp?from=existing) . Should you have any questions pertaining to this recruitment, please contact Samantha.Rivera@CT.Gov

• Follow the State of Connecticut on LinkedIn (https://www.linkedin.com/company/stateofconnecticut/mycompany/) .

  PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for administering the fiscal and administrative programs and operations of the agency.

EXAMPLES OF DUTIES

• Administers staff and operations of a major fiscal or fiscal/administrative services division including budget preparation and management, accounting and financial reporting and analysis;

• Develops, implements and evaluates division policies, goals and objectives;

• Designs and develops division programs and activities;

• Implements new procedures and procedural revisions;

• Determines appropriate staffing levels and directs management and coordination of staff;

• Designs and implements performance review standards for division staff;

• Maintains contacts with individuals within and outside of division who might impact on policy or program activities;

• Acts as liaison for department with internal and external state contacts;

• Directs financial planning activities including long and short-term forecasting;

• Assists EDP experts in planning and implementation of financial aspects of EDP systems;

• Utilizes EDP systems for financial analyses;

• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;

• Leads the recruitment and hiring of staff, including outreach, interview and selection;

• May direct a program of internal and/or external audit;

• May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;

• Performs related duties as required.

  KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of

• and ability to apply management principles and practices;

• and ability to apply relevant state and federal laws, statutes and regulations;

• and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting;

• principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;

• Considerable

• interpersonal skills;

• oral and written communication skills;

• Considerable ability in preparation and analysis of financial and statistical reports;

• Ability to utilize EDP systems for financial management.

  MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must be at a managerial level.

NOTE: For state employees, this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

• A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

  *Descriptions of these fiscal/administrative functions are attached.

  PREFERRED QUALIFICATIONS

  The preferred candidate will possess:

  • Experience developing and implementing strategic fiscal programs;

  • Experience overseeing fiscal budgets;

  • Experience evaluating administrative programs and overseeing development of program improvements;

  • Experience in public sector budgeting and accounting;

  • Experience creating and facilitating fiscal presentations;

  • Experience using Microsoft Excel and Word including creating financial reports, graphs and records.

  Conclusion

  AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

  The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

  ACKNOWLEDGEMENT

  As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

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