Reporting to the Allbritton Center Executive Director, the Administrative Assistant III will provide support to the director and programs that fall under the auspices of the Center.

Responsibilities include:

Allbritton Center

• Serve as building steward: maintain key inventory, maintain faculty/staff listservs, distribute keys, update building directories, maintain bulletin boards and general office supplies, oversee 3rd floor kitchen, manage printers/copiers, and process work orders as needed.

Center for the Study of Public Life

• Provide support for Faculty Initiatives (including the University Lectures series, Collaborative Projects and Research Symposia). Work with department administrative assistants to provide award details for Faculty Initiatives Grants and funding sources for co-sponsored events.

• Serve as greeter and key point of contact for the Center’s university and external partners

• Provide support for Davenport student grants and distribution of funds.

• Manage/reconcile departmental budgets; process payroll, invoices, travel reimbursements and other financial transactions.

• Coordinate the logistics for the Center events (e.g. speakers, exhibitions, talks, including the E202X Initiative and Hugo Black events) to include scheduling, publicity, room reservations, travel, catering arrangements and webinar support as needed.

• Coordinate travel accommodations , transportation, and scheduling for Director and guests.

• Provide support for the searches that the CSPL undertakes, including the scheduling of campus visits as needed, the Koeppel Fellowship, and similar initiatives.

• Provide support in compiling course offerings, updating Academic Catalog and managing on-line information for CSPL Minors in Civic Engagement and Human Rights Advocacy using CourseLeaf; liaison with departmental staff to manage crosslistings.

• Support CSPL hosted courses (including the Collaborative Cluster Initiative), the Civic Engagement Certificate, and similar initiatives.

• Provide occasional support for the Center for Community Partnerships, the Civic Engagement Minor, and the Patricelli Center for Social Entrepreneurship when needed. This includes website management, surveys, event planning, payroll (Workforce) backup approver, financial management.

• Maintain website.

• Manage webinars and other technology as needed.

• May oversee student workers.

This is an on-campus position. This is a 0.75 FTE position in the Secretarial/Clerical Bargaining Unit that works 1365 annual hours over 52 weeks per year. 

Minimum Qualifications:

Associate’s Degree and two years related experience or an equivalent combination of education, training and experience.

Demonstrated attention to detail.

Demonstrated proficiency in Word, Excel and Outlook.

Previous experience with database management applications.

Proven ability to manage multiple tasks.

Effective communications skills.

Previous budget management experience.

Ability to work a flexible schedule including evening hours as needed.

Demonstrated commitment to working within a diverse environment and collaborating with individuals of different backgrounds.

Preferred Qualifications:

Previous experience in an academic setting.

Position is open until filled. For full consideration please apply by April 18, 2025 when first review of applications will begin.

Compensation: $25.76-$30.59/hr.

Work Location: On Campus

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening (https://www.wesleyan.edu/hr/pdfs/Wesleyan%20University%20Background%20Check%20Policy_.pdf) to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html .

Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html .

We welcome your interest in Wesleyan’s diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work.

In this open-minded and inclusive environment, our faculty and staff foster a liberal arts experience characterized by boldness, rigor, and practical idealism.

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• Internal applicants

  If you are currently employed at WES, you must apply for positions through Job Hubs in your Workday (http://workday.wesleyan.edu/) portal. There you will find an abbreviated application form making this process much easier for you!