Current Employees:

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Department Specific Functions

The SCCC department is seeking a Manager, Administrative Operations that leads a team responsible for performing a variety of research, planning, and administrative functions to support and facilitate Sylvester Comprehensive Cancer Center (SCCC) Research Programs.

The Manager meets regularly with Program Leaders to assess Program needs and team performance. Provides mentorship and leadership to Program Support Team members, helping set individual and team performance goals, guides the team in problem solving and issues resolution. Develops and maintains standard operating procedures for the Program Support Team. Develops and maintains training and onboarding materials for the Program Support Team. Hires and trains new team members. Tracks data/metrics to gauge Program Support Team performance and make recommendations for improvement to the Executive Director for Cancer Center Operations. Leads Program Support Team meetings and presents on team performance, accomplishments and other topics as assigned. Sets recordkeeping standards across the Program Support Team, including meetings, related correspondences, meeting announcements, attendance rosters, hand-outs, and minutes. Maintains research Program budget, keeping records of all expenditures as required by SCCC Finance. Assist with coordination and planning of monthly research Program meetings involving SCCC members, UM faculty and guests external to UM including notifying members of upcoming meetings, agenda, and location. Gathers and organizes data as necessary for Program meetings; prepares and coordinates slides for presentation. Composes and edits internal correspondence and documents or selects standardized formats, designs presentations and creates drafts of SCCC Program publications such as flyers, PowerPoint presentations, website text; provides routine and general clerical support which may include reports, and statistics. Leads Program Support Team data collection required by NCI Cancer Center Support Grant (CCSG), plans and data reports for monthly administrative meetings. Ensures all Program data is reviewed and approved by Program leaders. Works with the Program Support Team and Program Leaders to prepare for External Reviews and Advisory Boards including preparing the pre-meeting materials and presentations and work with Program leaders to implement the Reviewer’s recommendations and tracking the progress. Coordinates travel for guest speakers and those attending meetings / conferences; process required UM documentation and appropriate related travel transactions Prepares communications to Program members related to SCCC’s External Advisory Board (EAB) and manages the Program member’s Annual Progress Report for NCI RPPR purposes. Assists the Sylvester Intramural Program lead as necessary with research Program internal funding competitions including collecting applications, setting up review committees and distributing award and letters. Acts as a point of contact for the research Programs.Manage Sylvester membership process including the collection, review for completeness and presentation of applications to relevant committees for evaluation. Records new member data in EVAL and adjusts existing member data as needed based on cancer center leadership determination. Supervise the collection and maintenance of credentialing information of Principal Investigators (i.e. biosketch, curriculum vitae, and research records). Assist with budgeting, tracking, and reporting programmatic funds to Program Leaders. Collects, manages, and reports on Program Budgets. Aid in development of SCCC Research Programs expansion and growth of ad-hoc Groups (i.e Aging and Cancer, Infection and Cancer) Facilitate meetings with Program Leaders and Associate Director of Basic Science including notes and action items. Evaluates and measures the effectiveness of assigned programs. Optimize efficiency of Program attendance reporting through dashboard that captures and displays multiple metrics (e.g. attendance by member, attendance by event etc.) Other duties as assigned.

CORE JOB FUNCTIONS

​ Ensures all administrative operations run smoothly and efficiently. Coordinates, plans and directs services which support the running of the department Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns. Develops and implements department processes. Recruits and trains office support staff. Manages staff in the day-to-day performance of their jobs. Ensures projects, department milestones/goals are met and adheres to approved budgets. Purchases and maintains office equipment and supplies. Tracks and analyzes operational costs. Coordinates delivery of office services with other departments. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Department Specific Qualifications

Education:

High school diploma or equivalent required. Bachelor's or master’s degree preferred.

Experience:

Minimum 5 years of relevant experience required. Experience in University department, institute or center administration preferred.

Knowledge, Skills and Attitudes:

• Ability to accurately prepare and maintain records, files, reports and correspondence

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to direct, manage, implement, and evaluate department operations.

• Ability to effectively plan, delegate and/or supervise the work of others

• Knowledge of business and management principles.

#LI-Y

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H11