Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Job Description

Hybrid 3x per week in Lake County, IL

The Medical Project Office (MPO) Project Planner partners with Medical Program Managers (MPM) and business owners across all Medical Affairs Therapeutic Areas and Medical Operations to ensure successful completion of medical tactics through efficient contract execution/management and accurate financial management activities. This position serves as an expert in contract and vendor management providing guidance to MPMs and business owners on the contracting process and ultimately ensuring execution of contracts once submitted for processing and managing contract lifecycle (PO issuance, gaiting, invoice processing, updating, closing). The MPO Project Planners are responsible for the accuracy of the financial management tools used by MPMs and business owners to manage their budgets and make financial decisions. This position will be responsible for liaising with Finance, Purchasing and other cross-functional partners to confirm guidance and resolve issues as needed.

Responsibilities:

• Provide guidance to MPMs and business owners on contracting requirements including templates, vendor setup/update requirements, and additional documentation requirements (e.g., bid summary/waiver, ADCT, SET, EDD). Liaise with Purchasing, Outsourcing or other cross-functional partners as necessary.

• Critically assess all vendor proposals and contracts to ensure compliance with applicable policies and guidelines. Submit documentation to Purchasing or Outsourcing for PO issuance. Proactively monitor process to completion, address issues, and find compliant solutions.

• Proactively verify vendor status in vendor master database. Complete new vendor setup documentation (including Bank Verification Form and vendor setup requests) as needed.

• Ensure accuracy of tactical grids through timely updates of new POs, HCP contracts, BSG LBEs, MPM updates and through detailed month end close activities including actuals reconciliation, accruals, and LBE updates.

• Collect, summarize, consolidate and verify data from multiple sources for monthly budget tracking, reporting and reconciliation as well as quarterly aggregate review.

• Proactively follow up on issues identified as part of month end close process. Escalate as necessary.

• Ensure timely approval and release of vendor invoices by routing for business owner approval, releasing in SRM, and proactively monitoring for issues and following up for resolution.

• Provide project and historical information, reporting, and tracking to support all finance planning cycles (monthly actuals, LBE, plan, transparency/sunshine reporting). Continuously monitor projects for issues that require resolution and communicate issues with stakeholders.

• Provide guidance to GMA team members on AbbVie policies and procedures related to MPO areas of responsibility. Assist with audits, compliance reporting and corporate initiatives as required.

• Coordinate meetings with MPMs for assigned areas for project status and to support budget accuracy. Compile ad hoc data and analysis requests in coordination with TA MPM.

• Support team as needed through special assignments, initiatives and/or coverage requests.

Qualifications

• Bachelor’s Degree in a technical, scientific or business-related field is required. Preference for MBA.

• Project management certification (e.g. PMP) and/or six sigma certification preferred.

• Minimum of 6+ years of operational and/or project management experience preferably in pharmaceutical industry.

• Applied knowledge of project management tools and processes (e.g. management of integration, scope, time, cost, quality, human resources, communications, risk and procurement).

• Confidence working with multiple systems to perform job responsibilities. Experience with the following systems is a plus: SAP – ECC/SRM, EXCEL Pivot Tables, Qlik Vision Dashboard Reporting, APTTUS, Centris/C3, ACE, IRT.

• Consistently communicates in an accurate, emotionally intelligent, concise and inclusive manner.

• Ability to prioritize multiple projects and deadlines, and to adapt quickly to change in priorities.

• Builds strong relationships with peers and cross functionally with partners outside of the team to solve problems and drive results.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

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• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

• This job is eligible to participate in our long-term incentive programs​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html