This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2244598

Position: Administrative Assistant

Job Location: Meridian, ID

The purpose of J-U-B ENGINEERS, Inc. (J-U-B) is Helping Each Other Create Better Communities. We foster a teamwork environment to solve problems that improve society while providing employees growth opportunities. We are seeking a Part-Time Administrative Assistant to work in our Meridian, ID office to support our entire staff.

The administrative assistant will perform a variety of duties and responsibilities. Main responsibilities include, but are not limited to:

• Answer and route office phone calls promptly, correctly and in a courteous manner
• Schedule meetings, office events, order food, and run errands
• Transcribe and distribute meeting agendas/action item lists and minutes. Attend meetings with clients and internal staff
• Review and distribute mail and ship packages
• Monitor, order, and purchase office supplies as needed
• Make travel arrangements and training registrations
• Resolve issues with and maintain office equipment and supplies
• Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment
• Partner with managers, engineers, and staff to understand needs and provide support including technical document review and distribution, cost worksheets, project tracking, and technical specifications
• Complete special project assignments, such as compiling, printing, binding, and document delivery
• Ownership of conference room and kitchen to include organizing and straightening.
• File management (paper and digital), including archiving
• Communicate with corporate administrative staff and distribute important information to Meridian team
• Coordinate fleet vehicle maintenance
• Communicate any building related issues to landlord and follow up on items
• Organize and schedule submittal packets and information, assist with proposal drafts and graphics
• Assist project accountant as needed