JOB REQUIREMENTS: JOB ID: 21613 INTRODUCTION: Accounts Payable & University Contracting Specialist The University of Wisconsin-Stout (UW-Stout) is seeking applications for a Financial Specialist II, with the business title of Accounts Payable & University Contracting Specialist. This position works with all phases of the Accounts Payable process and is critical in ensuring accurate and efficient processing of payments to vendors. The position is also responsible for recordkeeping and communication of non-purchasing university contracts. The Accounts Payable and University Contracting Specialist reports to the Director of Accounting Services and plays an important role in supporting the administrative operations of the university. Anticipated Start Date: April 1, 2025 Official UW Title (Code) / Job Description: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/standard-job-description-library/?jobID=30334 RESPONSIBILITIES Analyze and process information to ensure accurate, timely and efficient payments to vendors. Maintain and update vendor information. Process invoices for university utility bills, USPS, and standing orders or purchase orders. Monitor Accounts Payable workflows and inboxes. Process employee tuition reimbursements including notifying employees of documentation requirements, auditing supporting documents and sending reminders to employees. Identify and communicate discrepancies and resolutions to vendors and internal parties. Process vouchers to replenish student refunds and vouchers for performance contracts. Reconcile monthly reports and run monthly stale dated check queries. Provide backup assistance to other accounting functions as necessary. Maintain a working knowledge of financial statements and reports. Assist with audits as necessary. Maintain record of university contracts (non-purchasing). Process transmittals for contract routing and approval purposes and manage routing process until the agreement is fully executed. Disseminate contract information to applicable stakeholders. APPLICATION INSTRUCTIONS Complete applications received by end of day, Sunday, March 3, 2025 are ensured full consideration. Applications submitted after March 3rd may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs Required application materials: 1.Cover letter (* See below) 2.Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. *Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. Applicants must complete all required fields and attach all required documents prior to submitting the online application. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual\'s disability. For questions regarding this position or recruitment, please contact: Search Chairs: Allison Feller or Cheryl Keyes Emails: fellera1995@uwstout.edu or keyesc1992@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Heather Prissel Phone: 715-232-5382 Email: prisselh@uwstout.edu o For additional deta ls and to apply, visit the following website and search for Job ID 21613: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum / Required High school diploma or equivalent Proficient computer skills, including Microsoft Office Suite Effective time management skills and can handle multiple projects simultaneously within time constraints Strong written and verbal communication skills Excellent attention to detail Excellent customer service Highly Desired/Preferred Associate degree in accounting, finance, business, or related degree Experience working in Accounts Payable or Accounts Receivable Experience with ERP accounting systems Experience in contract management ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu