[Administrative Assistant

Qualifications and Education Requirements:]{#ctl00MaincontentucJobOrderNumberAndTitlelblJobOrderInfo}

• Education:High school diploma or equivalent required.
• Experience:
  • 3 yearsof experience working as an administrative assistant in a client/customer service-focused environment.
  • Prior experience in the insurance industry is preferred.
• Skills:
  • Organizational and time management skills.
  • Employer has attendance standards
  • Multitasking skills
  • Experience with Microsoft Office Suite.
  • Customer service skills
  • Business casual dress attire required.

Physical Demands:While performing general office duties, the employee is regularly required to sit, stand, and/or walk around (including using stairs). Other demands include the ability to communicate openly with others.

Job Summary:This position plays a vital role in supporting various areas within Orion180. By ensuring smooth communication within and between departments, this role involves handling a variety of tasks to support the organization's operations.

Role and Responsibilities:To perform this job successfully, an individual must be able to execute each essential duty satisfactorily and demonstrate the following competencies:

• Provide administrative support to ensure efficient office operations.
• Maintain organized digital filing systems.
• Answer phone calls and direct callers to the appropriate personnel.
• Schedule meetings and manage calendars for senior staff, including travel arrangements.
• Respond to emails and other digital inquiries and correspondence.
• Draft and edit letters, reports, and other documents.
• Input and update information in databases and spreadsheets.
• Prepare meeting agendas and take meeting minutes.
• Coordinate logistics for meetings, including room setup and catering.
• Utilize word processing and presentation software to create and edit documents.
• Conduct research as requested and compile information for reports or presentations.
• Collaborate closely with other staff and support various colleagues and departments as needed.
• Works with confidential information and ensure compliance with privacy policies and regulations.
• Ensure deadlines are met and adapt easily to changing priorities.
• Perform other duties as assigned.

Work Environment:The office environment is generally quiet and temperature-controlled, with occasional adjustments in noise or temperature due to conversations, maintenance, or unpredictable situations. Employees must be willing to work their regularly assigned schedules and, when necessary, be available for extended hours based on company or departmental needs, project requirements, or customer demands.If you are interested in applying for employment and require special assistance or accommodations to apply for a posted position, please contact our Human Resources department.

Equal Opportunity Employment:All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.Note:No agencies, please.