WESTERN MENTAL HEALTH CENTER EXECUTIVE ASSISTANT About us: Western Mental Health Center is a Certified Community Behavior Health Clinic in Southwest Minnesota that serves all ages from birth on. We pride ourselves on being cutting edge with the latest technology, enhanced evidence-based practices and growing our incredible staff. WMHC serves six counties: Lyon, Lincoln, Murray, Redwood, Yellow Medicine, and Pipestone. Position Summary: As an Executive Assistant, you will provide high-level administrative support to executives and senior management. You will play a pivotal role in managing schedules, coordinating meetings and events, and handling confidential information with discretion and professionalism. Responsibilities: Communication and Correspondence: Screen and prioritize phone calls, emails, and correspondence on behalf of senior management. Assist with time off requests, ensure staff are completing documentation in a timely manager, assisting with enforcing regulatory compliance matters. Draft, edit, and proofread documents and presentations as needed. Meeting Coordination: Arrange and coordinate meetings, conferences, and business travel logistics. Prepare meeting agendas, attend meetings, and record minutes when required. Administrative Support: Handle administrative tasks such as expense reporting, invoice processing, and maintaining office supplies. Conduct research, compile data, and prepare reports as needed. Confidentiality and Discretion: Handle sensitive and confidential information with integrity and discretion. Maintain confidentiality of executive discussions and decisions. Project Support: Assist in managing projects and initiatives by coordinating timelines, resources, and deliverables. Follow up on action items and ensure deadlines are met. Relationship Management: Build and maintain relationships with internal and external stakeholders. Act as a liaison between executives, departments, and external contacts. Technology Proficiency: Proficiently use office software such as MS Office Suite (Word, Excel, PowerPoint) and communication tools (e.g., email, video conferencing). Adapt to new technologies and tools as required. Candidate Requirements: Education: Bachelor s degree or equivalent experience in Business Administration, Secretarial Studies, or related field. Experience: Several years of experience as an executive assistant or in a similar role, supporting senior management. Skills: Excellent organizational and time management skills. Strong written and verbal communication skills Attention to detail and accuracy in all work tasks. Ability to multitask and prioritize workload effectively. Professionalism and ability to maintain composure under pressure. Proficiency in handling office equipment and technology. Wages & Benefits: 401K and Roth IRA, 3% Company Contribution and up to an additional 3% Matching Contribution Health Insurance including HSA with generous Company HSA Contribution Health Savings Accounts/Medical and Dependent Care Flex Spending Accounts Company Provided Long-Term Disability and Life Insurance Optional Dental, Vision, Health, and Supplemental Life Insurance Employee Assistance Program (EAP) Generous Paid Vacation and separate Paid Sick Leave 8 Holidays per year with 2 additional Floating Holidays Competitive wages