Deadline to Apply: January 9th, 2025

Salary: Minimum $44,398.00 (possibly more depending on experience)

County Vision

Our commitment is to cultivate a safe, engaged community, attuned to the needs of its citizens. Honoring the past, enhancing the present, and advancing the future.

Mission

Jackson County is dedicated to providing services that fuel economic growth and ensure public safety. Prioritizing wise stewardship of material, fiscal, and natural resources and enhancing our cultural heritage through collaborative governance and community participation.

Values

FOR Jackson. For Future. For YOU.

Role and Responsibilities

Under limited supervision, performs administrative work in completing all phases of personnel functionality required to start and maintain NextStep at Endeavor Academy’s programs for adults with autism. This position is required to have a thorough understanding of office etiquette, inter-department communication, and be able to coordinate, direct and manage a high volume of requests. Work involves preparing all types of correspondence and reports, distributing mail, maintaining calendars and schedules, making reservations, establishing/maintaining the office filing system, making copies, and answering and routing phone calls. Additionally, work will also involve performing routine personnel (Human Resources) functions such as completing new employee, contractor, intern, and practicum student onboarding and outprocessing, ensuring compliance with state and federal employment law, serving as workers’ compensation coordinator, maintaining professional development records for staff and contractors, and managing volunteer applications and schedules. This position will also serve as the point of contact and liaison for campus operation, maintenance, and IT services. As needed, this position will also provide assistance for instructors and job coaches, as well as assistance in coordinating, planning, and facilitating social and community experiences for participants. This position will report directly to the Program Director.

Essential Job Functions

Schedule meetings with project team members and community collaborators including employers.

Respond to employment inquiries and schedule interviews.

Respond to parent inquiries and schedule meetings.

Prepare invoices and manage participant tuition payments.

Prepare annual contracts for approved contractors.

Review and process contractor invoices for payment.

Review and process utility and other invoices for payment.

Purchase supplies and equipment.

Process all purchases for payment; ensuring all purchases are made and processed in accordance with policy.

Organize outreach initiatives together with volunteer board members.

Coordinate property tours and events.

Facilitate outreach campaigns and initiatives including mailings.

Set up systems and office procedures.

Organize materials and communication for board and other meetings.

Prepare reports for Jackson County, grant administrators, and the board.

Build a data base with various segmentation and categories.

Assist instructors and job coaches as needed.

Assist with coordinating, planning, and facilitating social and community experiences for participants.

Exhibit an ability to self-direct tasks/activities, multitask, think critically, and problem-solve.

Support and respect an individual’s right to be self-determined in choices and actions within the requirements of the program.

Adhere to established schedules, meetings, and program responsibilities.

Observe metric-driven objectives and ongoing improvement plans.

Participate in staff training, professional development, and program quality improvement.

Always maintain participant confidentiality according to established organizational policy.

Interact with positivity to create an atmosphere of mutual respect, trust, and acceptance within the program and out in the local community.

Be professional and respectful in communication with staff, students, family members, and the general community.

Adhere to all policies and procedures.

Demonstrate integrity, kindness, and excellence through work and interactions to promote a positive organizational culture.

Be comfortable and confident in sharing and receiving ideas and feedback with the team.

Be receptive to direction and supervisory feedback.

Maintain a flexible work schedule to promptly address participant needs.

Work effectively in a fast-paced environment and remain flexible and open to change.

Complete all other duties and responsibilities assigned by supervisor.

(The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties or requirements of this position.)

Qualifications and Education Requirements

Associate degree in business management or a related field and 3 to 5 years of experience providing administrative/management support, preferably in a governmental setting; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Proficient personal computer skills required. Must be able to exercise tact and courtesy in dealing with the public. Must be able to handle potentially sensitive information with discretion. Proficient personal computer skills required. Possession of a valid Florida driver's license.

Knowledge, Skills, and Abilities

Considerable knowledge of math, spelling, grammar, and punctuation

General knowledge of modern office practices and procedures

General knowledge of state and federal employment law

General knowledge of workers’ compensation program

General knowledge of County personnel policies, programs, and procedures

Skill in organizing workflow and coordinating activities

Skill in the operation of common office machines, including popular computer-driven word processing, spreadsheet, and file maintenance programs

Ability to make routine administrative decisions independently in accordance with laws, regulations, and County policies and procedures, and to solve problems and answer questions

Ability to compile data from varied sources and complete complex reports from such information. Ability to communicate effectively both orally and in writing.

Ability to develop and modify work procedures, methods, and processes to improve efficiency. Ability to establish and maintain complex records and files.

Ability to exercise tact and courtesy in dealing with the public

Ability to establish and maintain effective working relationships as necessitated by work assignments

Physical Requirements: Must be physically able to operate a variety of automated office machines including computers, typewriters, copiers, facsimile machines, etc. Must be physically able to operate a motor vehicle in a safe manner. Must be able to exert up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Physical demand requirements are in excess of those for sedentary work. Light work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or compositional characteristic (whether similar to or divergent from obvious standards) of documentation of policies and procedure.

Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments and/or directions from superiors.

Language Ability: Requires the ability to read a variety of correspondence, reports, forms, manual, invoices, surveys, etc. Requires the ability to prepare correspondence, reports, forms, meeting minutes, news releases, purchase orders, etc., using prescribed formats and conforming to all rules of punctuation, grammar diction, and style. Requires the ability to speak to people with poise, voice control and confidence.

Intelligence: Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardized exists; to interpret a variety of instructions furnished in written, oral diagrammatic or schedule form.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.

Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals; to interpret graphs; and to compute discounts, interest, profit and loss, and ratios and proportions.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.

Manual Dexterity: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate between colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.

Physical Communication: Requires the ability to talk and/or hear (talking: expressing ideas by means of spoken words; hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add, or remove duties and assign other duties as necessary. This job description does not constitute a written or implied contract of employment.