This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13018007

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rManager, Human Resources

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rAbout This Role:

The Veterinary Medicine Human Resources Manager provides leadership of the Veterinary Medicine HR team.

Human Resource Management

Oversees the day-to-day functions and operations of the human resource activity

- Provides advice and consultation to supervisors, managers, and department heads regarding human resources policies, procedures and practices within a variety of HR specialties including, but not limited to, compensation, benefits, employment, payroll, and/or training.

- Acts as a liaison between employees or departments and University Human Resources.

- Completes change or position/personnel paperwork for unclassified, faculty and USS positions

- Regularly communicates with faculty and staff regarding HR updates and/or changes within positions

- Ensures all Unclassified employee and faculty data is entered accurately in the appointment module within the college accounting system.

- Oversees the maintenance of personnel files in the ImageNow system.

Personnel/Position Management

- Communicates with the Assistant Dean for Administration and Finance, Department Heads, and other managers/administrators to offer advice and guidance pertaining to personnel transactions and employee relation concerns

- Identifies new policies and improvements to current policies/procedures to ensure compliance of State of Kansas, KSU, federal and Office of Institutional Equity regulations and requirements while maintaining optimal efficiency in departments and units

- Provide training opportunities to faculty and staff as needed and/or requested

- Data entry into college accounting system (GL) to ensure accuracy with University HRIS system.

- Semi-annual audit of accounting system to ensure accuracy

- Monitors content and completion of USS performance evaluations in accordance with K-State HR protocol

- Responsible for managing term contracts not on a fiscal year cycle (approximately 100 contracts)

- Prepares annual contract renewals for unclassified positions for all CVM departments (approximately 400 contracts)

International Hires/Work Permits

- Consults with International Student and Scholar Services (ISSS) department and attorneys to process updated work permits and complete paperwork for renewal of current work Visas

- Completes paperwork for employees requesting new or transferred work permits - Consults with ISSS and attorneys to assist with International employees permanent residency cases

- Provides guidance to department admins, current employees, supervisors and department heads regarding requirements for employees on various classifications of work visas

Current Employees

- Advises employees on CVM and/or University policies and procedures, current benefit options

- Provides guidance to employees when they are having difficulties at work and/or with co-workers or supervisors

- Provides guidance to employees on Family Medical Leave Act procedures

- Meet with employees that are retiring to ensure all checkout procedures are completed timely

- Regularly communicates with faculty and staff regarding HR updates and/or changes within positions

Employee Relations

- Understand and explain University and college policies and guidelines to employees and supervisors.

- Collaborate with Human Resources Employee Relations and Engagement to refer employee issues.

Onboarding of New Employees

- Oversee the 4-week onboarding process for all newly hired employees. This includes management of the overall process, establishing weekly schedules, locations, meals, facilitating the training sessions, ensuring appropria e trainers are present at their respective times, and providing training sessions as necessary

- Evaluate process regularly for efficiency and implement changes as needed/necessary

Offboarding of Terminating Employees

- Manage the offboarding process for all terminating employees

- Counsels benefit eligible employees leaving the university on leave policies and benefit options

- Meet with exiting employees on their last day to ensure all offboarding tasks have been completed

- Provide terminating employee exit interview opportunity and/or exit survey link

Supervision

- Oversees the maintenance of personnel files in the ImageNow system and remaining hard copy files of all CVM employees

- Oversees time and leave processes for all departments within the College of Veterinary Medicine

- Oversees the recruitment structure for the CVM to include creating efficiencies within this structure.

- Provides guidance to Human Capital Rep positions relative to student and graduate research assistant positions, recruitment management, and time and leave issues

Imaging System Support

- Maintains ImageNow system for C