Executive Administrative Assistant - Part Time ( 4288)

Location Manassas, VA

Job Code 4288

# of Openings 1

Apply Now (https://phg.tbe.taleo.net/phg01/ats/careers/v2/applyRequisition?org=GATEWAYVENT&cws=55&rid=4288)

Eagle Harbor, LLC a subsidiary of Three Saints Bay, LLC and Federal Contracting leader is seeking an Executive Administrative Assistant to join our team in Manassas, VA.

Position Description:

Eagle Harbor, LLC is seeking an experienced Executive Administrative Assistant located in Manassas, VA. The Administrative Assistant will play a crucial role in ensuring the smooth operation of our office by providing administrative support to executives and staff. This role requires a detail-oriented individual with strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. In office training will be provided with an option of telework once fully trained.

Key Responsibilities:

• Manage and coordinate schedules, meetings, and appointments for executives and staff.

• Prepare and edit correspondence, reports, and presentations.

• Maintain and organize office files, records, and documentation.

• Assist with office supplies inventory and ordering.

• Coordinate travel arrangements and itineraries.

• Assist with special projects and other administrative tasks as needed

• Time in service awards

• Yearly Anniversary Date Acknowledgement

• Collect information for social media posts

• Coordinate employee award nominations

• Holiday Gift Coordination

• Corporate Expense Report assistance

• Corporate gift ordering

• Event Coordination

• Process new hire paperwork

• Generate reports as requested

Experience/Qualifications:

• US Citizen

• Must be able to pass a pre-employment background check

• Five years minimum experience supporting executive staff and multiple departments

• Associate’s degree or relevant certification, Bachelor’s degree in business related field preferred.

• Proven experience as an administrative assistant or in a similar role.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.

• Excellent organizational and time-management skills.

• Strong written and verbal communication abilities.

• Ability to handle sensitive and confidential information with discretion.

• Demonstrated problem-solving skills and attention to detail

• Experience with Costpoint preferred

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.