JOB REQUIREMENTS: Job Description JOB OBJECTIVE: The Lead Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, payments, and reconciliations. As a key team member, the Lead AP Specialist is expected to provide mentorship, guidance, and daily support to the Accounts Payable staff and work closely with cross-functional teams to resolve issues and contribute to the overall efficiency of Promega\'s AP operations. This role is ideal for someone with advanced knowledge of accounts payable processes, strong leadership & relationship skills, and a detail-oriented approach. CORE DUTIES: 1. Invoice and Payment Processing * Invoicing: Validate and process high-volume vendor invoices (PO and non-PO), internal payment requests, and employee reimbursements in an accurate and timely manner. Volumes at or exceeding 1,000/month. * Payments: Process bi-weekly/monthly vendor payments (ACH, Wire, Check). Research and resolve any failed payments, as needed. 2. Vendor Management * Relationship Management: Develop and maintain strong relationships with key vendors and internal stakeholders to ensure accounts remain current, address payment issues, and ensure compliance with terms. * Account Maintenance: Manage new vendor account setups and/or updates, working closely with cross-departmental teams to ensure timeliness, accuracy, and compliance with fraud prevention. Obtain relevant information from vendors throughout the year to support the year-end 1099 process. 3. System Administration * Function as the administrator, coordinator, and subject matter expert for AP software systems: Esker OnDemand (invoice automation software), Concur Expense (employee expense reimbursement software), PNC Visa Spend Clarity (corporate P-Card program site). * Provide system maintenance as needed (e.g., reset employee passwords, add new employees, remove terminated employees). * Develop additional reporting as needed. * Maintain SOP\'s and employee training documents. 4. Reporting & Analysis * Prepare weekly/monthly reports on accounts payable metrics, such as outstanding invoices, payment schedules, and aging reports. * Assist management in analyzing AP data to support decision-making and cash flow forecasting. 5. Cross-Department Collaboration: * Work closely with the Purchasing team to reconcile and resolve invoice-to-PO discrepancies and vendor relationships. * Coordinate with the Treasury team on payment batches and cash flow management. * Work with the Tax team to ensure sales tax accuracy on vendor invoices. * Work with the Accounting team to ensure the accuracy and completeness of financial... For full info follow application link. Diversity is important at Promega. We are proud to be an Equal Opportunity Employer, and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected class. ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/C2ACA0823B9246E3 Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.