38396BR

Extended Job Title:

Administrative Assistant - Undergraduate Admissions

Position Description:

Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Requisition ID:

38396BR

Travel Required:

None

Major/Essential Functions:

• Demonstrate working knowledge of admissions policies and procedures, enrollment goals, university facts and knowledge, and proficient use of admissions technology.

• Report directly to, schedule and coordinate appointments and meetings for the Assistant Vice President/Executive Director of Undergraduate Admissions.

• Principal clerical and administrative support for the department, which includes departmental monthly reports for the Admissions Leadership Team.

• Effectively use Salesforce and TargetX systems for student inquiries.

• Oversee and process all travel applications and vouchers for the Admissions Leadership Team.

• Represents the department at meetings as needed.

• Create and update meeting agendas for the Assistant Vice President/Executive Director of Admissions.

• Communicate effectively with prospective students and families, staff, and campus community.

• Maintain office equipment and supplies.

• Coordinate travel for the Assistant Vice President/Executive Director of Admissions.

• Supervise student workers as needed.

• Work with Admissions Leadership Team on special projects and programs.

• Submit monthly procurement card reconciliations for the department of Undergraduate Admissions

• Maintain fleet vehicles and process Voyager card requests and receipts

Grant Funded?:

No

Minimum Hire Rate:

16.43

Pay Basis:

Hourly

Schedule Details:

M-F 8-5

Work Location:

Lubbock

Preferred Qualifications:

• Proficiency in written and mathematical process and skills and combination of high school or equivalent.

• Bachelor's degree in related field and supervisory experience preferred.

Department:

Undergraduate Admissions

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Job Group:

Executive and Admin Assistants

Occasional Duties:

Shift:

Day

Required Qualifications:

Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

Does this position work in a research laboratory?:

No

About the Department and/or College:

Special Instructions to Applicants:

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.