PROPERTY CONVEYANCES EXAMINER

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PROPERTY CONVEYANCES EXAMINER

Salary

$3,957.92 - $5,479.28 Monthly

Location

Los Angeles County, CA

Job Type

Full time

Job Number

E1141P

Department

REGISTRAR-RECORDER/COUNTY CLERK

Opening Date

02/05/2025

Closing Date

Continuous

• Description

• Benefits

• Questions

Position/Program Information

EXAM NUMBER:

E1141P

TYPE OF RECRUITMENT:

OPEN COMPETITIVE JOB OPPORTUNITY

FILING PERIOD:

Applications will be accepted starting Thursday, February 06, 2025, at 9:00a.m. (PT) - Continuous. This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

Get ready to join one of the nation's largest county employers! Recognized by Forbes as one ofAmerica's Best Large Employers, the County of Los Angeles offers broad career growth,outstanding benefits, and competitive salaries. We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents.

At the Registrar-Recorder/County Clerk, it is our mission to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and the community. We seek to achieve accountability, professionalism, integrity, respect, and equity.

OUT-OF-CLASS:

Out-of-Class experience will not be accepted for this examination.

WITHHOLD INFORMATION:

No withholds will be allowed for this examination. Required experience must be fully met and indicated on the application at the time of filing.

Essential Job Functions

POSITION DESCRIPTION:

The Property Conveyances Examiner receives technical direction from a Senior Property Conveyances Examiner. The Property Conveyances Examiner examines, evaluates, and records legal documents submitted by individuals, corporations, partnerships, and others, effecting and/or evidencing title to or interest in real or personal property. Incumbent in this position must have a general knowledge of laws, codes, ordinances and legal terminology relating to property ownership, and specialized knowledge of recording policies and procedures essential for the protection of property right

ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO:

Visually examine legal documents (e.g., deeds, deeds of trust, leases, homesteads, reconveyances, assignments, etc.) and maps by reviewing their contents in compliance with specific requirements set forth in the applicable legal codes, in order to determine their acceptability for recording in the public records.

Reject documents that do not meet the recording requirements, or are statutorily incomplete or missing in order to ensure that only accurate and statutorily complete documents are recorded.

Provide information (e.g., bulletins, posted notices, verbally, etc.) to the public regarding Federal, State, County, and city laws, rules, regulations, and policies, which provide the basis for accepting or rejecting documents presented for recording in the public records.

Determine which prescribed fees are to be charged for the recording of documents by inputting information into a computer in order to ensure that all applicable fees are received.

Examine documents submitted for recordation to determine the applicability of the Documentary Transfer Tax and determine or verify the amount of tax.

Verbally (in-person or over the telephone) respond to questions from individuals, representatives of title insurance companies, attorneys, lending institutions, and real estate agents pertaining to public recordation of legal documents in order to provide information and assistance, without providing legal advice.

Provide reject letters to members of the public, legal representatives, etc. in order to specify the reasons why a document was not accepted for recordation.

Perform cashiering functions by collecting or billing customers for all applicable taxes and fees, providing certified or conformed copies, providing change, and issuing a receipt in order to create a record of monetary transactions.

Scan documents into JEDI (Departmental custom computer program) and verify that images are clear and legible in order to create a permanent public record.

Requirements

SELECTION REQUIREMENTS:

Two (2) years* of specialized experience* in the review and evaluation**of documents relating to real or personal property.

PHYSICAL CLASS:

Physical Class 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENTS INFORMATION:

*Credit for experienceis given based on a 40-hour workweek. Part-time experience will not be accepted.

**Specialized experienceis defined as performing document review of subject matter, clerical duties requiring a working knowledge of specific subject matter, and the use of initiative and independent judgment within procedural and policy limits.

* For this examination,review and evaluationmeans to process or prepare and review real property and personal documents, such as maps, deeds, deeds of trust, assignments, liens, or other pertinent documents, for public recording at a Recorder's office.

Additional Information

OUR EXAMINATION CONTENT:

The examination will consist of two (2) parts:

Part I: An Evaluation of Experience, weighted at 50%. Each candidate will be evaluated based on the information provided on the Supplemental Questionnaire.

Applicants must meet the Selection Requirements and pass Part I - Evaluation of Experience in order to proceed to Part II - Structured Interview.

Part II: A Structured Interview, weighted at 50%. The Structured Interview is designed to measure job related knowledge and ability to perform duties of the position, work habits, customer service and interpersonal skills, problem solving .

APPLICATIONS WILL BE PROCESSED ON AN AS-RECEIVED BASIS AND PROMULGATED TO THE ELIGIBLE REGISTER ACCORDINGLY

PASSING THIS EXAMINIATION AND BEING PLACED ON THE ELIGIBLE REGISTER DOES NOT GUARANTEE AN OFFER OF EMPLOYEMENT.

ELIGIBILITY INFORMATION:

The names of candidates receiving a passing score of 70% or higher on each weighted part of the examination will be added to the eligible register in order of their score group for a period of six (6) months following the date of eligibility. No person may compete in this examination more than once every six (6) months.

AVAILABLE SHIFT AND VACANCY INFORMATION:

The eligible list resulting from this examination will be used to fill vacancies in the County of Los Angeles, Department of Registrar Recorder/County Clerk in Norwalk, CA. Appointees may be required to work any shift, including evenings, weekends, and holidays.

HOW TO APPLY:

Applications must be filed online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty.

Plan to submit your online application well in advance, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely.

The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements as listed on this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job.For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

APPLICAITON AND FILING INFORMATION:

It is important that you provide a valid email address. Please addrthai@rrcc.lacounty.gov, info@governmentjobs.com (info@governmentjobs.com,) ,noreply@governmentjobs.com RCCExams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov, to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office.

IMPORTANT NOTICES:

• Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.

• FALSIFICATION of any information may result in DISQUALIFICAITION.

• UtilizingVERBIAGE from the Class Specification and/or Selection Requirements serving as your description of dutiesWILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may beDISQUALIFIED.

PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON

SOCIAL SECURITY INFORMATION:

Please include your Social Security Number when applying.

NO SHARING OF USER ID AND PASSWORDS:

All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record and is subject to disqualification from this examination.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

TESTING ACCOMMODATION:

If you require an accommodation to fairly compete in any part of the assessment process, contact the Testing Accommodations Coordinator at rthai@rrcc.lacounty.gov. We require a completed Request for Reasonable Accommodation form as well as supporting documentation from a qualified professional justifying the request. The sooner you contact us, the sooner we can respond and keep you moving through the process.

FAIR CHANCE INITIATIVE:

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction historyunless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

ANIT-RACISM, DIVERSITY, AND INCLUSION (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

If you need assistance or have questions, please contact us using the following information:

ADA COORDINATOR PHONE: (562) 462-2849

TELETYPE PHONE: 800-899-4099

ALTERNATE TTY PHONE: 800-897-0077

CALIFORNIA RELAY SERVICES PHONE: 800-735-2922

DEPARTMENT CONTACT NAME: Rosetta Thai

DEPARTMENT CONTACT PHONE:(562) 462-2849

DEPARTMENT CONTACT EMAIL: Rthai@rrcc.lacounty.gov

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

Your Responsibilities:

1.Completing Your Application:

a. Before submission of the application, it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted.

b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions, do NOT list all of your time with the County under your present payroll title.

c. Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

d. To receive credit, include required documents (e.g., copy of your diploma, transcript, certificate, or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation.

2.Requirements on Job Posting:

a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time.

b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967, as amended, prohibits discrimination on the basis of age for any individual age 40 or older.

c. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable.

3.Application Deadline: All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed.

4.Change of Name or Address: To change personal information such as your name or address, log into your profile onwww.governmentjobs.comand make the necessary change. This can be done at any time.

5.Equal Employment Opportunity/Non-Discrimination Policy:

a. It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, color, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law. b. If you are an individual requesting reasonable accommodation(s) in the examination process, please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation(s) may be subject to verification, consistent with state and federal law. All accommodation-related information will remain confidential.

Disclaimer: The County of Los Angeles is not responsible or in any way liable for any computer hardware or software malfunction that may affect the employment application or the application selection process.

You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied. No advice or information given by the County of Los Angeles or its respective employees shall modify the foregoing or create any warranty.

The County of Los Angeles expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information, software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against the County of Los Angeles as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system.

The County of Los Angeles shall not be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites), or for any information obtained through this system, or otherwise arising out of the use of this system, the Internet generally or on any other basis.

NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet.

By accepting the Use Disclaimer set forth herein, you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System, including without limitation any copying, downloading, translating, decompiling, or reverse engineering of the system, data, or related software, shall be a violation of the Use Disclaimer.

Test Preparation: Study Guides and other resources are available to help candidates prepare for employment tests. An interactive system for taking practice tests may be accessed on the Department of Human Resources website athttps://hr.lacounty.gov/. Additional resources may be listed on the job posting.

Veteran’s Credit: In all open competitive examinations, a veteran’s credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28, 1952 through July 1, 1955; -or- For more than 180 consecutive days, other than for training, any part of which occurred after January 31, 1955, and before October 15, 1976; -or- During the Gulf War from August 2, 1990 through January 2, 1992; -or- For more than 180 consecutive days, other than for training, any part of which occurred during the period beginning September 11, 2001, and ending on August 31, 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge, including El Salvador, Lebanon, Grenada, Panama, Southwest Asia, Somalia, and Haiti qualifies for credit.

A campaign medal holder or Gulf War veteran who originally enlisted after September 7, 1980 (or began active duty on or after October 14, 1982, and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty.

This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service. A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veteran’s credit. More information available at:https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/

Accreditation Information: Accredited institutions are those listed in the publications of regional, national or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More information is available at:http://file.lacounty.gov/SDSInter/dhr/070812_PPG123.pdfandhttp://file.lacounty.gov/SDSInter/dhr/205105_PPG_123_AC EResourceGuide.pdf (https://file.lacounty.gov/SDSInter/dhr/205105_PPG_123_ACE_Resource_Guide.pdf)

Background Check: The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about a conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Career Planning: Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttps://career-pathfinder.hr.lacounty.gov/#/.

Benefit Information: Depending on the position, the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a “new member” of the County’s defined benefit plan (LACERA) on or after January 1, 2013 (first employed by the County on or after December 1, 2012) – unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013. It should be noted that County employees do not pay into Social Security, but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45%. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California.

Americans with Disabilities Act of 1990: All positions are open to qualified men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the ADA/Personnel Services for Disabled Persons Coordinator. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. The County will attempt to meet reasonable accommodation requests whenever possible.

Equal Employment Opportunity: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.

Los Angeles County Child Support Compliance Program: In an effort to improve compliance with court ordered child, family and spousal support obligations, certain employment and identification information (i.e., name, address, Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations. Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information.

Social Security Act of 2004: Section 419 (c) of Public Law 108-203, the Social Security Protection Act of 2004, requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1, 2005, in jobs not covered by Social Security. The County of Los Angeles does not participate in the Social Security System. All newly hired County of Los Angeles employees must sign a statement (Form SSA-1945) prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement. For more information on Social Security and about each provision, you may visit the websitewww.socialsecurity.gov, or call toll free 1-800-772- 1213. Persons who are deaf or hard of hearing may call the TTY number 1-800-325-0778 or contact a local Social Security office.

Employment Eligibility Information: Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6, 1986, are required to present original documents to the County, within three (3) business days of hiring, which show satisfactory proof of 1) identity and 2) U.S. employment eligibility.

The California Fair Employment and Housing Act(Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) the Regulations of the Fair Employment and Housing Commission (California Code of Regulations, Title 2, Division 4, Sections 7285.0 through 8504) and other applicable laws prohibit employment discrimination based on an applicant's protected characteristics, including race, color, religion, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, pregnancy, childbirth, and other characteristics.

COVID-19 VACCINATION: Some County workforce members may be required to be fully vaccinated against COVID-19. Successful candidates for those positions/classifications may be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department.

Updated February 2024

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

THE INFORMATION YOU PROVIDE ON THIS SUPPLEMENTAL QUESTIONNAIRE WILL BE EVALUATED AND USED TO DETERMINE YOUR ELIGIBILITY TO PARTICIPATE IN THE EXAMINATION PROCESS. CHECK YOUR ANSWERS CAREFULLY. Any mistakes you make and/or any incomplete responses you provide may result in the rejection of your application, even if you possess the qualifying experience or education. Applicants must describe their experience in detail to demonstrate that they meet the exam requirements. Applicants must include all information requested. Comments such as "see resume or application" will not be considered as a response. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal. Utilizing verbiage from the Class Specification and/or Selection Requirements serving as your description of duties will not be enough to demonstrate that you meet the requirements. Doing so will result in an incomplete

• I have read and understood the above information and instructions.

  02

  Many important notifications including non-acceptance letters and final results notices will be sent electronically to the e-mail address provided on the application. It is important that you provide a valid e-mail address. Please addRthai@rrcc.lacounty.govandRRCCExams@rrcc.lacounty.govto your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of e-mails from LA County. If you unsubscribe, you will not receive any e-mail notifications for any examinations for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all e-mailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or re- scheduling of a test component.

• I have read and understood the above information and instructions.

  03

  Do you have Two (2) years* of specialized experience* in the review and evaluation**of documents relating to real or personal property?

*Credit of experienceis given based on a 40-hour workweek. Part-time experience will not be accepted.

**Specialized experienceis defined as performing document review of subject matter, clerical duties requiring a working knowledge of specific subject matter, and the use of initiative and independent judgment within procedural and policy limits.

*For this examination,review and evaluationmeans to process or prepare and review real property and personal documents, such as maps, deeds, deeds of trust, assignments, liens, or other pertinent documents, for public recording at a Recorder's office.

• Yes

• No

  04

  If you selected "YES" to Question #3, you must clearly demonstrate your specialized experience in the review and evaluation of documents relating to real or personal property. Failure to provide ALL the requested information below will result in disqualification of your application.

Comments such as "see resume or application" WILL NOT be accepted

If you have held more than one job title, you must indicateeach jobtitle by using the same format below:

a) Full Job Title

b) Employer/Department/Section

c) Supervisor's name and phone number

d) Qualifying period - Please use format: From: (mm/dd/yr) To: (mm/dd/yr)

e) Hours worked per week

f) Detailed description of your job duties and experience,

If you do not have the above experience, please indicate "N/A"

Required Question

Employer

County of Los Angeles

Address

---

Los Angeles, California, 90010

Website

http://hr.lacounty.gov

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