ADMINISTRATIVE ASSISTANT II / EMERGENCY APPOINTMENT HOMELESSNESS

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ADMINISTRATIVE ASSISTANT II / EMERGENCY APPOINTMENT HOMELESSNESS

Salary

$65,911.68 - $88,823.04 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

PH0888A-EA

Department

PUBLIC HEALTH

Opening Date

01/29/2025

• Description

• Benefits

• Questions

Position/Program Information

TYPE OF RECRUITMENT:

OPEN COMPETITIVE - EMERGENCY

FIRST DATE OF FILING:

Friday, January 31, 2025 at 8:30 a.m.,Pacific Time (PT) – Continuous.

We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.

EXAM NUMBER:

PH0888A-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness (https://file.lacounty.gov/SDSInter/bos/supdocs/176661.pdf) , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The County of Los Angeles Department of Public Health is seeking qualified candidates to fill emergency Administrative Assistant II vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Assistant II.

DEFINITION:

Analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management, and personnel.

CLASSIFICATION STANDARDS:

Positions allocable to this class function as administrative generalists in the central administrative staff organization of a County department analyzing and making recommendations for the solution of a variety of operation problems having significant consequences in terms of cost, efficiency or public service. Assignments are made in terms of objectives to be achieved and important guidelines to be considered; the selection of methods to be used is generally left to the discretion of the worker.

Essential Job Functions

• Analyzes, evaluates, prepares, and makes recommendations on the budget of a smaller department or a major segment of the budget of a large-sized department.

• Analyzes and makes recommendations on the siting, leasing, equipping and staffing of major facilities.

• Analyzes and makes recommendations on complex organizational problems and work procedures having an interdivisional, interdepartmental, or limited public impact.

• Assumes responsibility, as assigned, for performing other specialized duties related to the overall management of the department.

• Participates in the implementation of changes resulting from studies, and writes associated procedural manuals and instructions.

Requirements

MINIMUM REQUIREMENTS:

Option I:Two (2) years of experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel.

Option II:One (1) year of experience at the level of Los Angeles County's Class of Staff Assistant I, Administrative Assistant I, or Senior Departmental Personnel Assistant* analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:

Physical Class II – Light : This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

YouMUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

*Staff capacityis defined as work in an advisory capacity to line managers to provide program and administrative support. Work includes assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and programs and procedures for accomplishing work objectives. Work under general supervision of the line or division manager.

Acceptable classes for Staff Capacity experienceMAYinclude but are not limited to:

Accountant I

Accountant II

Administrative Assistant I

Administrative Assistant I, SC

Appeals Hearing Specialist

Board Specialist

Employment Services Assistant I

Financial Specialist I

Human Resources Trainee

Intermediate Board Specialist

Management Assistant

Operation Assistant

Personnel Assistant

Senior Board Specialist

Senior Departmental Personnel Assistant

Staff Assistant I

Staff Assistant, PSS

Supervising Accounting Technician

Supervisor Staff Assistant (BOS)

**Experience at the level of the Los Angeles County's Class of Staff Assistant Iis defined as h as responsibility for the housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department.

*Experience at the level of the Los Angeles County's Class of Administrative Assistant Iis defined as a nalyzes and makes recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance.

**Experience at the level of the Los Angeles County's Class of Senior Departmental Personnel Assistantis defined as a ssists technical human resources staff in carrying out the personnel program of a County department.

Additional Information

EXAMINATION CONTENT:

Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

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Application and Filing Information

HOW TO APPLY:

Applications must be filed ONLINE ONLYand will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications, resumes, or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. Application filing may be suspended at any time without advance notice.

Many important notifications will be sent electronically to the email address provided on the

application, so it is important that you provide a valid email address. Please add hrexams@ph.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER:

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information athttps://lacountylibrary.org.

FAIR CHANCE EMPLOYER:

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

DO NOT SHARE USER ID AND PASSWORD:

All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Public Health is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact Name: Exam Analyst

Department Contact Phone: (213) 684-8726

Department Contact E-mail: HRExams@ph.lacounty.gov

Exam Number: PH0888A-EA

California Relay Services Phone: (800) 735-2922

ADA Coordinator Phone: (844)

914-1006

Teletype Phone:(800) 899-4099

Alternate Teletype Phone: (800) 897-0077

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Revised January 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. Please be as specific as possible and include all information as requested. Please do not use "see resume and application", for this is not acceptable and credit will not be given. Please note that all information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

• Yes, I understand the above information

  02

  This position works to support the County's response to the homelessness emergency.

• Yes, I understand and am willing to perform all necessary work duties.

  03

  Which of the following best describes your qualifications for this examination:

• Option I: Two (2) years of experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel.

• Option II: One (1) year of experience at the level of Los Angeles County's Class of Staff Assistant I, Administrative Assistant I, or Senior Departmental Personnel Assistant* analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel.

  04

  OPTION I EXPERIENCE REQUIREMENT:

Please describe in detailyour experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel.

*Staff capacity is defined as work in an advisory capacity to line managers to provide program and administrative support. Work includes assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and programs and procedures for accomplishing work objectives. Work under general supervision of the line or division manager.

Acceptable classes for Staff Capacity experienceMAY include but are not limited to:

Accountant I

Accountant II

Administrative Assistant I

Administrative Assistant I, SC

Appeals Hearing Specialist

Board Specialist

Employment Services Assistant I

Financial Specialist I

Human Resources Trainee

Intermediate Board Specialist

Management Assistant

Operation Assistant

Personnel Assistant

Senior Board Specialist

Senior Departmental Personnel Assistant

Staff Assistant I

Staff Assistant, PSS

Supervising Accounting Technician

Supervisor Staff Assistant (BOS)

If you do not have experience please indicate"Not Applicable".

NOTE:Foreach experienceplease indicate the following information:

a)Employer's Name and Address

b)Position/Title held

c)Employment Period: From (MM/YYYY) To (MM/YYYY)

d)Hours Worked per Week

e)Describe experience/responsibilities in detail.

You will not receive credit for your response if you have missing requested information.

Comments such as "see resume or application" will not be considered a response.

05

OPTION II EXPERIENCE REQUIREMENT:

Please describe in detailyour experience at the level of Los Angeles County's Class of Staff Assistant I, Administrative Assistant I, or Senior Departmental Personnel Assistant* analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel.

**Experience at the level of the Los Angeles County's Class of Staff Assistant I is defined as has responsibility for the housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department.

*Experience at the level of the Los Angeles County's Class of Administrative Assistant I is defined as analyzes and makes recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance.

**Experience at the level of the Los Angeles County's Class of Senior Departmental Personnel Assistant is defined as assists technical human resources staff in carrying out the personnel program of a County department.

If you do not have experience please indicate"Not Applicable".

NOTE:Foreach experienceplease indicate the following information:

a)Employer's Name and Address

b)Position/Title held

c)Employment Period: From (MM/YYYY) To (MM/YYYY)

d)Hours Worked per Week

e)Describe experience/responsibilities in detail.

You will not receive credit for your response if you have missing requested information.

Comments such as "see resume or application" will not be considered a response.

Required Question

Employer

County of Los Angeles

Address

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Los Angeles, California, 90010

Website

http://hr.lacounty.gov

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