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University of Southern California Academic Program Assistant, Academic Operations in Los Angeles, California

Academic Program Assistant, Academic OperationsApply Gould School of Law Los Angeles, California

Founded in 1896, the Gould School of Law has a distinguished past built on the principles of equity and excellence, and the courage to break new ground. USC first introduced legal education in Southern California. Today, the Law School continues to make history through its philosophy of innovation and through its people. USC Gould cultivates analytical ability, ethical values, and a spirit of collegiality that prepare students for meaningful careers benefiting society. It was one of the first law schools to engage students in clinical programs and remains a leader in experiential education.

USC’s Gould School of Law is seeking an experienced and motivated professional to join our Academic Operations team. The Academic Program Assistant will play a multi-faceted role to support the administrative functions and will deliver a high level of customer service and professionalism to our visitors and constituents.

Preferred Qualifications:

  • Preferred Education: Bachelor’s Degree

  • Preferred Experience: 2 years

  • Preferred Field of Expertise: One year of experience in higher education. Customer service experience.

Job Accountabilities:

  • Field and answer in-person, telephone, and online inquiries.

  • Assists in maintaining office equipment and purchases.

  • Schedule and coordinate meetings and events for Academic Operations team and leadership.

  • Make room reservations, set-up conference calls, and make parking reservations. Post events on webpage. Create flyer and make room reservations.

  • Serves as internal resource to faculty, center’s directors, administrators, staff, or students on departmental and University procedures.

  • Compose and produce a variety of business correspondence, reports and related materials.

  • Coordinate the preparation, development and production of major documents.

  • Arrange with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.

  • Ensure confidentiality and controls access to sensitive information such as faculty or staff personnel files.

  • Perform other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

  • Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

  • Coordinate Travel arrangements for speakers

  • Coordinate workshops for interdisciplinary centers.

  • Manage the Faculty Lounge Inventories sand Supplies.

The ideal candidate will demonstrate:

  • Attention to detail

  • Strong customer service skills

  • A high level of professionalism

  • Ability to troubleshoot and problem solve

  • Sound judgment

  • Discretion in handling sensitive and confidential information and situations

  • Ability to juggle multiple projects and handle frequent interruptions

  • Strong computer/software skills

ATTENTION: Applicants must upload a cover letter and a resume to be considered for this position.

Learn more about our benefits and perks here:https://employees.usc.edu/benefits-perks/ (https://employees.usc.edu/full-time-faculty-staff/)

Equity, diversity, inclusion, opportunity and access are of central importance to the Gould School of Law (Gould). Gould holds a unique position in society, and within the university, as every aspect of these principles are influenced by and can be protected through legal rules and institutions. At Gould, we are proudly committed to maintaining a community in which each person respects the rights of others to live, work, and learn in peace and dignity, to be proud of who and what they are, and to have equal opportunity to realize their full potential as individuals and members of society.

The hourly rate range for this position is $26.19 - $28.72. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 0-6 months Minimum Field of Expertise: Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.

REQ20127429 Posted Date: 01/23/2023

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