What You Will Do

The Weapons Research Services (WRS) Division is seeking a customer-focused individual to provide high-level administrative support in a classified environment. The successful candidates will support one of the four groups as well as interact and collaborate with the other support staff within the WRS Division and Weapons Physics (ALDX) Directorate; establishing and balancing priorities is expected. The position will also schedule, plan, and coordinate visits and meetings; provide high-level administrative support in a busy office environment; interact with all levels of personnel; prioritize workload and produce high level quality work; administer the staff files; maintain excellent communication skills (interpersonal, verbal, and written); purchase equipment and other materials for the groups.

Duties include, but are not limited to:

• Utilize LANL applications for typical administrative functions (Oracle for purchasing, time & Labor, Concur for foreign and domestic travel, Foreign Travel system, Outlook calendar management, UTrain, submitting FSRs, etc.).

• Effectively support staff in a manner that is customer-focused and positive, teaming with other support staff in the groups and division.

• Maintain a professional demeanor as well as office environment; demonstrate initiative and willingness to help when needed; serve as a point of contact for employees, partner with HR regarding personnel related issues.

• Effectively manage commitments for WRS to assure timely deliverables.

• Take initiative to research answers to questions when they arise and resolve problems in a complex work environment where information is most sensitive.

• Serve as a resource to staff regarding established administrative policies and procedures.

• Develop and maintain a records management system for multiple teams.

• Work independently while producing excellent quality work and following through to completion.

• Effectively manage multiple calendars and coordinate meetings with multiple managers, group leaders, and other administrators.

• Work under pressure of multiple deadlines, frequent interruptions, and changing priorities

• Demonstrate record of dependability and reliability as proven through good attendance and quality of work.

What You Need

Minimum Job Requirements:

Administrative Support: Advanced experience providing high-level administrative support in a busy office environment requiring knowledge of an extensive body of rules and specialized functions, such as travel, procurement, complex calendar management, and meeting scheduling/logistics.

Organization and Time Management: Demonstrated ability to organize, prioritize, and manage multiple tasks in a fluid work environment. A record of dependability, punctuality, and strong time management is essential. Ability to set priorities and organize work for both yourself and possibly other employees is important.

Business Systems: Advanced knowledge of Microsoft Office suite (Outlook, Excel, PowerPoint, Word), and video conferencing tools such as Webex and Microsoft Teams. Demonstrated ability to create professional Word documents, Excel spreadsheets, and PowerPoint presentations.

Communication: Demonstrated strong verbal and written communication skills, including proofreading and editing with accuracy. Ability to effectively interact with staff at all organizational levels and provide customer-focused administrative support.

Leadership and Initiative: Advanced experience managing changing priorities and interruptions while offering proactive support to leadership. Proven ability to demonstrate leadership by taking initiative to solve challenges and offering solutions within established frameworks. Experience handling confidential and sensitive matters with discretion.

Education and Experience: Position requires a High School Diploma and 3 years related experience; or, an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications:

• Networking: Ability to network with senior internal and external personnel, building relationships across organizations and managing routine contacts on general matters outside of the immediate organization.

• Business Systems: Experience with iProcurement/Ariba, Concur, UTrain, and other Laboratory-wide business systems, as well as a working understanding of the laboratory's structure, operations, and administrative policies.

• LANL Knowledge: Knowledge of Laboratory structure and administrative processes/tools such as LANL procurement, LANL domestic and foreign travel; LANL vault custodian duties; and/or Classified Matter Primary Custodian (CMPC) training.

• Safety and Security: Experience working in environments with strict safety and security regulations, including handling classified information.

• Clearance: Active DOE Q Clearance

Work Environment:

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants:

For full consideration, please submit a comprehensive cover letter and resume reflective of your relevant experience to the job requirements and desired skills stated above.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid childbirth and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (PTO and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (https://directives.nnsa.doe.gov/supplemental-directive/sd-0206-0002) . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 (https://www.directives.doe.gov/directives-documents/400-series/0472.2-BOrder-A/@Aimages/file) for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (https://int.lanl.gov/policy/documents/P701.pdf) for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 2 and then option 3.