Job Title: Office Administrator - this is 5 days a week onsite in the Longwood FL area! This is an URGENT need and will move quickly!

Responsibilities

• Manage vendor compliance documents email daily

• Conduct daily audits on vendor profiles

• Collect and update W9 information on vendor profiles

• Conduct conflict of interest checks on established vendors

• Maintain and update vendor profiles for established vendors

• Understand state licensing requirements for subcontractors

• Understand state workers’ comp requirements

• Conduct insurance verification checks on COI’s for established vendors

• Conduct state license verification checks on established vendors

Additional Skills & Qualifications

• High School diploma or GED required, Bachelor’s degree in related field preferred

• 1-2 years of previous experience in accounts payable preferred

• Proficient in Microsoft Office Suite and related programs

• Ability to learn various accounting systems as needed

• Excellent organizational skills and attention to detail

• Timely, accurate, and detailed follow-up with assignments

• Ability to prioritize multiple work assignments and manage time with minimal supervision

• Excellent verbal and written communication skills

• Ability to maintain confidential and meticulous records

Work Environment

The role is in-office, set in a cubicle environment with a team. Work hours are Monday to Friday, 8am-4:30pm.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Longwood,FL.

Application Deadline

This position is anticipated to close on Feb 16, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.