We are looking for a highly organized and detail-oriented Bid Administrative Assistant to join our team. This role combines administrative support with key responsibilities in the bid management process, making it perfect for someone who enjoys variety and thrives in a dynamic environment. If you have a passion for organization and a proactive approach to work, we want to hear from you!

Essential Functions

• Generate proposal numbers in order to create digital folders and saving RFP per company procedures

• Save bid docs (drawings, sketch or markups) in appropriate folder

• Type proposals/change orders in a timely manner

• Receive incoming bids via phone and forward to estimating email

• Provide support to estimators by arranging site visits ( if requested by the customer) and coordinating with estimators

• Respond to phone calls/emails in a timely professional manner

• Ability to multi-task and to work under time constraints

• Have great customer service skills

  Qualifications

• Excellent written and verbal skills.

• Proficient knowledge of MS Office: specifically Excel and Word

• Attention to detail

• Ability to self-perform all duties with little guidance.

• Excellent time management, organization and communication skills required

• Effective organization and communication skills.

  Work Environment

  This position operates in a professional office setting. The position requires extensive client interfacing and requires rotation between remote and physical work environment. This position uses standard office equipment.

  Physical Demands

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  While performing the duties of this job, the employee is regularly required to maintain a stationary position, ascend/descend and traverse. The position also requires frequent use of computers and other office productivity machinery. At times, duties may involve transporting items of appx. 25 pounds and working around outdoor weather conditions. The position is expected to require prolonged periods of communication, perceiving, and expressing oneself.

  Position Type

  This is a full-time, in-person position.

  Travel

  1% local travel is expected for this position.

  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Department

Spring Estimating

Employment Type

Full-Time

Minimum Experience

Experienced

Compensation

$60,000 - 65,000