SECRETARY

Print (https://www.governmentjobs.com/careers/longbeach/jobs/newprint/4543219)

Apply



SECRETARY

Salary

$24.30 - $33.21 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Full-Time, Permanent

Job Number

PW24-181

Department

Public Works - (UC)

Opening Date

06/17/2024

Closing Date

7/1/2024 11:59 PM Pacific

• Description

• Benefits

• Questions

DESCRIPTION

THE DEPARTMENT

The mission of the Department of Public Works is “to maintain and enhance the City’s infrastructure and environment for the benefit of the public.” The Department’s core services are focused on providing for and maintaining safe and efficient infrastructure for the community, providing for sustainable environmental protection including water quality and waste collection and diversion, and safely and efficiently designing, constructing, delivering, protecting and maintaining services for public facilities and public rights-of-way. The Department has six bureaus: Business Operations, Engineering, Environmental Services, Project Management, Public Service, and Transportation Project Management. The Department has over 580 budgeted positions with an annual operating budget of $250 million and an annual capital improvement program budget of $150 million. Additional information on the Department can be found at www.longbeach.gov/pw.

THE POSITION

The Department of Public Works has an immediate opening for an unclassified Secretary in the Business Operations Bureau. This position reports to the Business Operations Bureau Manager and plays a key role in support of a busy and vibrant organization. The successful candidate will be a highly organized professional individual with excellent office skills that performs a wide variety of responsible secretarial, clerical and general office work for a department head.

EXAMPLES OF DUTIES

Duties of the position may include, but are not limited to:

• Provides support to the Business Operations Bureau Manager for scheduling appointments and meetings

• Answers phone calls on the general Bureau telephone number, directing callers to the appropriate information source

• Maintains calendars and address book for the Bureau and Bureau Manager

• Maintains files, documentation and correspondence for Bureau Manager projects

• Takes, types, and distributes minutes of meetings

• Coordinates requests from the City Council, City Manager's Office, Director's Office, or other partners and clients

• Assists with Council letter scheduling and document transmittals

• Assists with job interview candidate document processing, may conduct reference checks

• Represents the Bureau at various community functions

• Compiles information and data for use in preparing various records and reports

• Interprets departmental policies, procedures, and operations to the public or City personnel

• May supervise clerical personnel

• Orders office supplies for Bureau Administration

• Completes travel request forms and schedules transportation, hotel and other reservations needed for attendance at Bureau-related conferences

• Performs other related duties as required

REQUIREMENTS TO FILE

MINIMUM QUALIFICATIONS

• Education equivalent to graduation from high school

• Five (5) years of progressively responsible secretarial/clerical experience

• A valid Class C Driver License

  DESIREABLE QUALIFICATIONS

• Three (3) years of progressively responsible experience providing direct administrative support to an executive or manager

• Currently certified as a California Notary Public or have an interest in the California Notary Public appointment

  SUCCESSFUL CANDIDATES WILL DEMONSTRATE

• Exceptional verbal, written and customer service skills including the ability to maintain confidentiality

• Excellent planning, interpersonal, and time management skills

• Flexible and adaptable with respect to changing priorities

• Strong attention to detail

• Ability to work well with all levels of City government, residents and businesses

• Skilled in spelling, grammar, punctuation, and English language skills

• Experienced in a wide range of software, including Word, Excel, PowerPoint, social media, and Outlook

SELECTION PROCEDURE

This recruitment will close at 11:59 p.m. on July 1, 2024. To be considered, applicants must submit a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures.

Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6314.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

· Medical and Dental Insurance

· Life Insurance

· Retirement Plan (P.E.R.S.)

· Paid Vacation, Personal Holidays and Sick Leave

· Deferred Compensation

· Credit Union Membership

· Free Bus Transportation (Long Beach Transit)

· Flexible Spending Accounts

· Free Employee Parking

· Paid Parental Leave*

*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01

INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand these instructions?

• Yes

• No

  02

  MINIMUM REQUIREMENTSPlease select the highest level of education you have completed

• High School Diploma, GED, or equivalent certification

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• I do not possess at least a High School Diploma, GED, or equivalent certification

  03

  Do you possess at least five (5) years of progressively responsible secretarial/clerical experience?

• Yes

• No

  04

  Do you have a valid California Class C Driver License?

• Yes

• No

  05

  Please describe your experience providing direct administrative support to an executive or manager. Include the name of your employer, the dates of your employment, and the duties performed. If you have no experience, indicate with "None".

  06

  Please describe your experience using Microsoft Office, including skills using the internet, social media and Outlook. Include the name of your employer, the dates of your employment, the duties performed, and/or how you used Microsoft Office programs, the Internet, Social Media, and/or Outlook. If you have no experience, indicate with "None".

  07

  Please describe your experience drafting and editing memos, letters, and other correspondence. If you have no experience, indicate with "None".

  08

  REQUIRED ATTACHMENTS NOTICE:The application process for this position requires that you attach a cover letter and resume (in PDF format) with your online application. Did you attach both of these documents?

• Yes

• No

  09

  CERTIFICATION STATEMENT:I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment.

To certify the above statement, please type your full name below.

Required Question

Agency

City of Long Beach

Department

Public Works - (UC)

Address

411 W. Ocean Blvd., 5th Fl

Long Beach, California, 90802

Phone

(562) 570-4686

Website

https://www.governmentjobs.com/careers/longbeach

Apply

Please verify your email addressVerify Email