ADMINISTRATIVE INTERN NON-CAREER (HUMAN RESOURCES)

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ADMINISTRATIVE INTERN NON-CAREER (HUMAN RESOURCES)

Salary

$19.91 - $24.53 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Part-Time, Temporary

Job Number

HR24-056

Department

Human Resources - (UC)

Opening Date

09/17/2024

Closing Date

10/1/2024 11:59 PM Pacific

• Description

• Benefits

• Questions

DESCRIPTION

THE POSITION

The Department of Human Resources currently has one Administrative Intern Non-Career position under the Personnel Services Division. The position may be filled as a Senior Administrative Intern or Management Intern. This position will report to the Personnel Services Officer who provides City-wide human resource support to the City’s workforce.

This position will assist with the day-to-day administration of departmental needs and both short-term and long-term projects. Applicants must beenrolled/attending school. Senior Administrative Intern applicants who have graduated within one year prior to this posting are eligible to apply.

• Senior Administrative Intern Salary Range: $19.910 to $23.841 per hour

• Management Intern Salary Range: $20.756 to $24.533 per hour

Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

THE DEPARTMENT

The Human Resources Department provides the full range of human resources support and services to 24 departments throughout the City. HR’s services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City’s greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to support the City and its departments in attracting, developing, and retaining a highly skilled and diverse workforce. Our vision is to make Long Beach an employer of choice through commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce.

EXAMPLES OF DUTIES

• Coordinates with the Personnel Services Officer on day-to-day tasks that may arise;

• Assist in the design and development of departmental process and procedural documents;

• Support HR projects or initiatives by creating tracking mechanisms of the division’s workflow;

• Conducts research, gathers and organizes data, and provides initial analysis for various HR projects;

• Assist with division audit or reporting requirements;

• Assist with internal communication including drafting announcements and updating HR-related content on the department’s intranet;

• Serve as a liaison to city-wide departments for the resolution of administrative issues;

• Performs other related duties as required.

DESIRABLE QUALIFICATIONS:

• Experience working in Human Resources;

• Strong work ethics and attendance record;

• Attention to detail and the ability to maintain professional work relationships;

• Interest in learning about Safety;

• Experience using the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams);

• Ability to communicate effectively verbally and in writing;

• Quick to adapt to new situations;

• Available to work a minimum of 16 hours per week during regular M-F, 8 am-5 pm work schedule. Preferable M, W, and F (24 hrs) or T and TH (16 hrs).

SUCCESSFUL CANDIDATES WILL DEMONSTRATE:

• Strong work ethic and attendance record;

• Attention to detail and the ability to maintain professional work relationships;

• Interest in learning about Human Resources;

• Ability to communicate effectively verbally and in writing;

• Quick to adapt to new situations.

REQUIREMENTS TO FILE

REQUIREMENTS TO FILE FOR: SENIOR ADMINISTRATIVE INTERN

EDUCATION:

• Senior Administrative Intern– Must be enrolled in a bachelor’s degree program in a junior or senior standing, enrolled in graduate-level courses in the fields of political science, public administration, public policy, or a closely related field from an accredited college or university with a GPA of a 2.0 or higher.**

OR

• Recently graduated from an undergraduate program ( within one year from the time of application) in the field of political science, public administration, public policy, or a closely related field from an accredited college or university with a GPA of 2.0 or higher.**

EXPERIENCE:

• No additional experience is required for the Senior Administrative Intern level positions.

REQUIREMENTS TO FILE FOR: MANAGEMENT INTERN

EDUCATION:

• Management Intern – Must be enrolled in a master’s degree program i n the fields of political science, public administration, public policy, or a closely related field from an accredited college or university.**

EXPERIENCE:

• Six (6) months of paid experience or comparable paid/unpaid volunteer experience.

**Copies (official/unofficial) of transcripts and degrees/diplomas must be included in the application package.

SELECTION PROCEDURE

This recruitment will close onTuesday, October 1, 2024, at 11:59 PM. T o be considered, applicants must submit a resume, cover letter, and proof of education(unofficial/official transcript, class schedule or degree where applicable). Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination before appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-7915.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visitinghttps://calcivilrights.ca.gov/fair-chance-act.

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting the Applicant Appeal Process (longbeach.gov) (https://www.longbeach.gov/hr/about-us/talent-acquisition/applicant-appeal-process/) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

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01

INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand these instructions?

• Yes

• No

  02

  Please indicate which intern position you are interested in.

• Senior Administrative Intern

• Management Inten

  03

  EDUCATIONAL REQUIREMENTS TO FILE:Do you meet at least one of the following requirements? A. Currently enrolled in a bachelor's degree program from an accredited college or university in a junior or senior standing. OR B. Graduated with a bachelor's degree from an accredited college or university within one year from the time of application. OR C. Currently enrolled in a master's degree program from an accredited college or university in the field of political science, public administration, public policy, or a closely related field.

• Yes, I am currently enrolled in a bachelor's degree program from an accredited college or university in a junior or senior standing.

• Yes, I have graduated with a bachelor's degree from an accredited college or university within one year from the time of application.

• Yes, I am currently enrolled in a master's degree program from an accredited college or university in the field of political science, public administration, public policy, or a closely related field.

• No, I do not meet any of the listed requirements.

  04

  EXPERIENCE REQUIRED TO FILE:If applying to the Management Intern position, do you have six (6) months of paid experience or comparable paid/unpaid volunteer experience in in the fields of political science, public administration, public policy, or a closely related field.

• Yes, I am interested in the Management Intern position, and I have six (6) months of paid experience or comparable paid/unpaid volunteer experience.

• I am interested in the Management Intern position, but I do not have six (6) months of paid experience or comparable paid/unpaid volunteer experience.

• Not applicable. I am not interested in the Management Intern position. I am interested in the Senior Administrative Intern position.

  05

  DESIRED QUALIFICATIONS:Do you have experience in Human Resources?

• Yes

• No

  06

  Do you have experience using the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams)?

• Yes

• No

  07

  I understand that required documents must be submitted as PDF attachments at the time of submitting my online application. I also understand that failure to submit all required documents at the time of submitting my online application will result in my application being considered incomplete. Incomplete applications will not be considered. I also understand that any proofs submitted must contain either my name or other identifying characteristic.

Required Documents:1. Cover letter 2. Resume 3. Copy of degree or transcripts (official or unofficial)

• Yes

• No

  08

  I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment.

To certify the above statement, please type your full name below.

Required Question

Agency

City of Long Beach

Department

Human Resources - (UC)

Address

411 W. Ocean Blvd., 10th Fl

Long Beach, California, 90802

Phone

(562) 570-6372

Website

https://www.governmentjobs.com/careers/longbeach

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