Staff Assistant II - Computer Science

Requisition ID: 2025-8827

of Openings: 1

Location: US-UT-Logan

Category: Other

Position Type: Benefited Full-Time

Job Classification: Non-Exempt

College: College of Science

Department: Computer Science

Advertised Salary: Commensurate with experience, plus excellent benefits.

Overview

The Computer Science Department at Utah State University is seeking a qualified candidate for the Staff Assistant II position. This role involves providing administrative and secretarial support to ensure efficient department operations. The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks in a fast-paced environment.

Responsibilities

Administrative and Office Support:

• Perform general office duties, including answering phones, directing calls, data entry, filing, and appointment scheduling.

• Utilize office systems, including ServiceNow, Pcard, EZ-Buy, Box, and equipment management.

• Scan and attach receipts in the Pcard system and ensure accurate record-keeping.

• Process orders and build carts in EZ-Buy for purchasing needs.

• Arrange maintenance of office equipment.

• Manage office supplies, including ordering and inventory tracking.

Scheduling and Meeting Coordination:

• Schedule appointments and coordinate meetings/conferences.

• Prepare meeting agendas and record minutes.

Communication and Correspondence:

• Greet and direct visitors.

• Sort, screen, and distribute incoming and outgoing mail.

• Draft, edit, and word-process various standard documents, correspondence, and reports.

Marketing and Web Support:

• Contribute marketing materials and the annual department newsletter.

• May update and create web content as needed.

Departmental and Program Support:

• Provide administrative support for departmental programs and projects, including department-sponsored events.

• Manage facilities requests for department buildings.

• May provide non-business-related support as needed.

Research and Data Management:

• Conduct research, compile data, and prepare reports and presentations for executives, committees, and directors.

Other Responsibilities:

• Utilize ServiceNow for tracking requests and managing department workflows.

• Perform miscellaneous job-related duties as assigned.

   

Qualifications

Minimum Qualification:

• Two years of experience in an office setting or an associate degree/vocational training is required.

Knowledge, Skills, and Abilities:

• Technical Proficiency: Skilled in computer systems, software applications, and basic office equipment (printers, copiers, telephone systems).

• Organizational Abilities: Strong organizational skills with attention to detail.

• Communication Skills: Excellent verbal and written communication abilities.

• Confidentiality and Discretion: Capable of handling sensitive business data and personal information securely.

• Independence and Reliability: Able to work effectively without supervision.

• Institutional Knowledge: Familiar with university policies and procedures.

• Customer Service Excellence: Committed to providing outstanding customer service.

   

Required Documents

Along with the online application, please attach:

• Resume/CV... For full info follow application link.

   

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discrimina te in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or feder l law (https://equity.usu.edu/non-discrimination).