Program Assistant II

Requisition ID: 2024-8539

of Openings: 1

Location: US-UT-Logan Category: Other Position Type: Benefited Full-Time Job Classification: Non-Exempt College: College of Agriculture and Applied Sc Department: Nutrition Dietetics and Food Sciences Advertised Salary: Commensurate with experience, plus excellent benefits

Overview Create Better Health is seeking a qualified individual to work 32 hours per week as the Program Assistant for the state office on the Logan USU campus. The program assistant will report directly to the Create Better Health Assistant Director/ Program Manager and will be responsible for supporting the state office to stay organized, efficient, and effective in reaching the organization's mission.

Responsibilities Assist the program manager as needed including scheduling check ins with ambassadors, collecting signatures, preparing documents, setting up meetings, etc.

Budget support:

• Pull spending reports from business services and enter into an Excel tracker

• Assemble monthly budget and spending updates for counties End of fiscal year support:

• Assembling county proposal documents, and approved award letter documents.

• Coordinate protocol manual updates with state office
• Archive previous fiscal year documents and set up digital organization for new year.

• Inventory management Meeting Coordination:

• Set up meeting links and distribute to attendees

• Prepare and distribute agendas

• Take minutes for meetings

• Follow up on items discussed in meetings

Work closely with HR and business services to process hiring, change in positions, and terminations

New Hire Support:

• Coordinate with engagement coordinator to get onboarding started

• Train new hire on technology (IPad, outlook email and calendar, Microsoft Teams) and ordering systems.

• Assemble new hire kits and send out to county

• Invite to meetings and add to listservs.

• Keep directories up to date

Collect and compile information for statewide SNAP-Ed events through the state to distribute to admin, partners, and Extension calendar of events.

Ordering and shipping materials as requested

Receipt processing for state team in Business Services' ServiceNow system.

Maintain an organized office:

• Liaison to Facilities department for all building issue

• Keep office organized and welcoming. Staff engagement role:

• Prepare electronic cards for program personnel (birthdays, births, condolences, etc.) for signatures from State Office staff members.

• Prepare monthly list of personnel birthdays and celebrations for Program Manager to highlight at statewide meetings. Answer main office telephone and greet occasional guests and direct them to the appropriate person for assistance.

Coordinate planning and hosting large events and conferences (i.e., Annual Conference, State Office Retreat, Holiday Party, etc.)

Qualifications Minimum Requirements:

• Two years of experience or an associate degree/technical training is required
• Proficient computer skills, especially in utilizing Microsoft Office - Teams, Excel, PowerPoint, Outlook, Word, etc.
• Strong communication skills- Be able to effectively and... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientat ion or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).