Administrative Assistant

Requisition ID: 2025-8728

of Openings: 1

Location: US-UT-Logan Category: Administrative/Clerical Position Type: Benefited Full-Time Job Classification: Non-Exempt College: Online and Digital Learning Technolog Department: Vice Pres-Online and Digital Lrn Tech Advertised Salary: Minimum of $45,000; Commensurate with experience, plus excellent benefits.

Overview The USU Online and Digital Learning Technology division is seeking an Administrative Assistant to the Vice President and general office assistant for associated direct reports. The successful applicant will work primarily with the Vice President to manage calendars, create and process documents, organize meetings and events, supervise staff assistants and student interns, facilitate special projects, and perform other duties as directed.

Responsibilities

• Performs office duties, including answering phones, greeting visitors, directing calls to appropriate parties, data entry, digital and paper filing, calendar management, and other general duties as assigned.
• Responsible for managing the flow of work within the office, ensuring that tasks are prioritized appropriately, and deadlines are met. This may involve coordinating schedules, delegating responsibilities, and resolving any issues that arise.
• Screens inquiries and requests; uses judgement and tact to prioritize schedules, calendars, and meetings.
• Provides administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.
• Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the office.
• Composes and word-processes various standard documents, correspondence and reports.
• Prepares agendas, coordinates meetings, and transcribes meeting minutes.
• Plans and executes events, including banquets, receptions, retreats, etc.
• Project lead or assistant on special projects.
• Hires, trains, and supervises other office personnel.
• Performs miscellaneous job-related duties as assigned.

Qualifications Minimum Qualification:

• Six years of experience; or vocational/technical training/associate degree in an office or business field plus four years of related experience; or a bachelor's degree in a related field plus two years of related experience is required. Knowledge, Skills, and Abilities:

• Skilled with computer programs, including spreadsheets, relational databases, presentation software, and graphic packages.

• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents Along with the online application, please attach:

• Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protec ted by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).