Tasks

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

Create, maintain, and enter information into databases.

Use computers for various applications, such as database management or word processing.

Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.

Schedule and confirm appointments for clients, customers, or supervisors.

Maintain scheduling and event calendars.

Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations, daily reports, weekly reports, or monthly reports.

Communicate in English, Haitian Creole, and Spanish.

Accurately account for cash transactions.

Process transactions with accuracy and efficiency.

Keeping the office environment safe, clean, attractive, and welcoming.

Technology Skills

Accounting software

Intuit QuickBooks; Tax software.

Cloud-based data access and sharing software

Dropbox; Google Drive; Microsoft SharePoint.

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