DEPUTY CITY RECORDER - PART TIME

CLOSING DATE: Open until filled

PAY RATE: $20.70 - $30.01 depending on qualifications and experience with starting wage not typically above the mid-point of the range ($25.35).

SCHEDULE: Part-time schedule up to 20 hours per week. Flexible hours usually worked during normal business hours Mon-Fri 8:00-5:00 and during 2-3 monthly public meetings in the evenings as assigned (typically Thursday evenings).

DEPARTMENT: Administration, office of the City Recorder

JOB SUMMARY

Assists the City Recorder in performing a variety of administrative, technical and complex clerical duties to fulfill the statutory responsibilities of the office of City Recorder. Performs official duties in the absence of the City Recorder.

Works under the general supervision of the City Recorder.

RESPONSIBILITIES AND QUALIFICATIONS

• Assists City Recorder in preparing agenda(s) and packets for official legislative or executive meetings of the city.
• Attends public meetings as assigned, takes and transcribes minutes.
• Assists in proper record maintenance, files, scans, and cross-references.
• Prepares and posts public hearing notices.
• Acts as notary public, may attest to signatures on official documents agreements and contracts.
• Assists with processing public records requests.
• Assists city Elections Official.
• Provides administrative support to City employees for the Granicus agenda management software and the City Hall audio-video system.

Performs other related duties as required.

MINIMUM QUALIFICATIONS

1. Education and Experience:
2. Graduation from college with an associate degree in business, public administration, or similar field.

AND

1. Two (2) years of progressively responsible experience directly related to above duties.

OR

1. An equivalent combination of education or experience.
2. Required Knowledge, Skills, and Abilities:

Considerable knowledge of Microsoft Office Suite; laws governing records retention, archiving, management and access (GRAMMA II); coding, classifying, and indexing methodology related to recording city ordinances, laws, contracts, documents. Working knowledge of administrative procedures; city government and inter-relationship of various city functions; technical writing Some knowledge of general research methods, sources, and procedures.

Ability to understand and interpret laws and ordinances governing the operation of the office of city recorder; perform detailed records research; acquire considerable knowledge of state and local statutes; exercise initiative, independent judgment and to act resourcefully under varying conditions; maintain strict confidentiality related to sensitive administrative information; operate personal computer (Windows) and city database system in utilizing various programs to produce or compose formal documents, reports and records; establish and maintain comprehensive record s and files; work with the public and develop effective working relationships; communicate effectively, verbally and in writing; operate standard office equipment.

Special Qualifications:

Must be bondable; May be required to be or become a Certified Municipal Clerk and Notary Public.

Work Environment:

Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Periodic travel required in normal course of job performance.

Employment in this position is conditional upon passing a pre-employment background and drug test.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://lehiut.applicantpro.com/jobs/3448902-145923.html