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POSITION DESCRIPTION

Position Title: Assistant to the City Manager

Department: City Managers Office

Division: Administration

FLSA: Exempt

Retirement: KPERS

Effective Date: January 1, 2025

GENERAL PURPOSE

Assists with various facets of the Citys governmental organization and administration by performing

routine and complex administrative, technical and professional work on a wide variety of tasks and

projects. This position works closely with other departments in a collaborative manner to achieve City

objectives and represents the City at various activities in the community.

SUPERVISION RECEIVED

Works under the immediate supervision of the City Manager with general direction from the Assistant

City Manager.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Note: Important duties and responsibilities may include, but are not limited to, the following)

? Serves as a professional staff resource to the City Manager, Assistant City Manager, Mayor, and

City Commission.

? Provides independent analytical research for special projects including review of various City

ordinances, policies, state statutes, published best practices, and current City policies and

procedures.

? Prepares reports which present and interpret data, identify alternatives and makes policy

recommendations.

? Serve as project manager for a variety of items, coordinating with City departments and external

organizations in a collaborative approach as necessary.

? Provide presentations to the governing body during public meetings on special projects as needed.

? Assists with the coordination of staff responses regarding Governing Body and Citizen inquiries and

complaints.

? Provides analytical and managerial support in the Citys budget process.

? Drafts operational policies and procedures, financial policies and municipal ordinances.

? Facilitates tracking of documents for City Manager and Assistant City Manager including policy

reports and contracts, ensuring appropriate review and signatures.

? Supports Economic Development Office activities including grant applications and monitoring,

tracking of grants, communication with local businesses, online property system updates, and event

preparation including the annual business symposium.

? Tracking of Citys enterprise fleet program.

? Participate in and provide ongoing proactive support for public outreach opportunities to raise

awareness of City projects and activities, including social media, City website, newsletter

preparation and other communication strategies.

? Prepare grant applications and compliance monitoring as needed.

? Provides administrative support to the City Manager and Assistant City Manager in coordinating

schedules, answering calls to the City Managers office, managing walk-in traffic, coordinating

meeting attendance, ordering office supplies, managing electronic files, and preparing documents.

? Processes invoices, requisitions, and purchasing card reconciliations, monitoring applicable City

Managers Office and other budget lines.

? Provides assistance to departments as needed for special assignments.

PERIPHERAL DUTIES

? Attends and participates in professional group meetings; stays attuned to new trends and innovations

in the field of municipal government including sustainability and technology trends.

? Confers with consultants, contractors, City staff and others on various department projects and

events.

? May represent the City at community or outside agency events and meetings or serve on agency

committees, as directed by the City Manager.

? Attends daytime and evening Commission and other governmental body meetings to gather

information and feedback to help with future planning.

MINIMUM QUALIFICATIONS

Education and Experience:

(A) Bachelors degree in Public or Business Administration or related field; and

(B) Minimum of two years experience working in local government or a related field; or

(C) Any equivalent combination of education and experience commensurate with above,

demonstrating increasing responsibility and management skills.

(D) Proven experience with computers and software applications to include Mi