NY HELP No

Agency Homeland Security and Emergency Services, Division of

Title Administrative Specialist 1

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $65001 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 11 British American Blvd

City Latham

State NY

Zip Code 12110

Duties Description The incumbent will report directly to the Deputy Commissioner for Disaster Recovery Programs. The duties include, but are not limited to:• Ensure security, integrity and confidentiality of data. • Manage relationships with agency staff, federal, state and local representatives and officials, service providers, contractors and other stakeholders. • Coordinate information flow by acting as liaison among executives, staff, other employees, and the public.• Meeting organization to include the development of the agenda with Executive's guidance.• Attend meetings with FEMA, state agencies and applicants as needed.• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks. • Conduct special studies and research about issues and programs and prepares reports and recommendations.• Evaluates proposed policies, legislation, position papers, and management proposals, and prepares written analysis and recommendations describing impact, potential benefits and problems. • Prepares written materials and reports about , including brochures, reports, and other material, about programs. • Administers communications by preparing and keeping track of correspondence and answering questions from staff, the public, and elected and appointed officials with the guidance of the Executive. • Carry out administrative duties such as create and maintain Excel spreadsheets, filing systems / records management and structure (hard copy & e-copy) as necessary. Resolve day-to-day administrative operational issues. • Perform other duties and special projects as required.• Possession and maintenance of a valid Driver’s License is required.• Travel may be required, including during evening and weekends; approximately 10% depending on mission and assignment.

Minimum Qualifications Non-Competitive: Bachelor’s degree from a regionally accredited college or university or one recognized by the New York State Education Department as following accepted educational practices plus two years relevant experience. Preferred Qualifications:• Strong organizational and planning skills;• Proficient in MS Office;• Knowledge of office management systems and procedures;• Excellent time management skills and ability to multi-task and prioritize work;• Attention to detail and problem-solving skills;• Administrative experience;• Excellent written and verbal communication skills.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/SB

Telephone (518) 486-5700

Fax (518) 485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Bldg. 7A, 5th Floor

City Albany

State NY

Zip Code 12226

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 180633 in the subject line of your application email to HRresumes@dhses.ny.gov.