Summary This is a career progressive position established to perform developmental Executive Secretary assignments to the Deputy Director, Associate Director and Assistant Director, at VA Southern Nevada Health Care System, Las Vegas, Nevada. Will perform the full range of routine and non-routine assignments with a high level of independence and responsibility for administrative and routine details. Responsibilities Major duties of this position will include, but are not limited to: Skill in developing and presenting information to subordinate level secretaries in groups and individually in administrative and secretarial matters such as directives, reports, policies, procedures and other matters of interest. Skills of a qualified typist in order to perform duties utilizing automated systems. Extensive knowledge of word processing procedures and function keys required to execute several office automations functions such as storing and retrieving electronic documents and files, activating printer, inserting and deleting text, formatting letters, reports and memoranda and transmitting and receiving e-mail. Develop and edit spreadsheets (MS Excel) in order to graphically display data, such as workload statistics, staffing levels and other Service/ Organizational data. Develop and edit presentations (MS PowerPoint) in order to prepare visual presentations for VASNI1S staff, VISN or VA Central Office (VACO) regarding organizational data to include workload, statistics, action plans, staffing levels and administrative service data. Write, transmit, receive and forwarding electronic mail (e-mail), format and print word processing and spreadsheet documents; schedule virtual face-to-face meetings via the electronic scheduler system package. Review all correspondence and other inquiries received by the Deputy/ Associate/ Assistant Directors Offices and determines which ones must be brought to the immediate attention of the Deputy/ Associate/ Assistant Directors and which ones may be handled as a matter of routine. Independently respond to routine items either verbally or in writing and will assign responsibility to a subordinate service, section or Program Manager. Assigns and follows up on the deadlines for such responses and reviews the written response for correctness and appropriateness. Attend and record minutes of meetings which are later summarized and distributed to members electronically. Maintains minutes in chronological order for outside review such as Office of the Inspector General (OIG) or Joint Commission (JC). Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Full time, Monday - Friday, 07:30am to 4:00pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: GS-8 PD #593-01579-0, GS-9 PD #593-01580-0 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. For a GS-8 position you must have served 52 weeks at the GS-7. For a GS-9 position you must have served 52 weeks at the GS-8. You may qualify based on your experience as described below: For the GS-8 Grade Level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Managing schedules and calendars using own initiative and judgment in determining priorities for appointments and activities. Schedules conferences, appointments and meetings and assures that all necessary background materials are made available for review prior to the appointments. Screens all calls and visitors, displaying courteous, helpful and sympathetic demeanor always. Reviews all correspondence and responds to routine items either verbally or in writing and follows up on deadlines. Must be fully functional in the operation of Microsoft Office to include MS Word, MS Excel, MS PowerPoint, MS Access, MS Exchange programs, MS Scheduler, WEB design and VISTA Programs to include Fund Control Point menu. For the GS-9 Grade Level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-8 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: obtaining necessary background information before referring calls and visitors. Referring items of special importance, arranging meetings and conferences and assembling material for agenda items; reviewing action documents for grammar, format, clarity of information, and conformance with the managers viewpoint; conducting periodic training sessions; performing administrative support assignments such as initiating and tracking suspense's. Extensive knowledge of word processing procedures and function keys required to execute several office automations functions such as storing and retrieving electronic documents and files, activating printer, inserting and deleting text, formatting letters, reports and memoranda and transmitting and receiving e-mail. Ability to develop and edit presentations (MS PowerPoint) in order to prepare visual presentations You will be rated on the following Competencies for this position: Customer Service Manages and Organizes Information Writing Written Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. A minimum amount of walking, standing, bending and carrying items is required. No special physical qualifications are required. May require occasional travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualificatio Education There is no substitution for Education. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.