Job Overview:

This position provides a wide variety of administrative, and staff support services for the Maintenance Management Team.

Compensation: $19-$21 per hour

FirstService Residential will compensate the successful candidate per the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Your Responsibilities:

• Provide administrative support to facilities and maintenance department operations.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately, and in a timely manner.
• Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager’s review and approval.
• Maintains updates and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the General Manager, and Facilities Manager.
• Work with the facilities and maintenance management to prioritize work orders, distribute work orders to staff, and ensure work orders are closed out after completion.
• Prepare all documentation, inserts, memos of recommendation, etc. for monthly property packets. Follow the calendar schedule concerning all phases of minutes, agenda, and packet review before distribution.
• Coordinate event set-up from the Lifestyles Department with Facilities and Maintenance Staff.
• Set up meetings for the Board Approval process.
• Keep packets updated with new memos and policies as required.
• File and maintain documentation in the shared drive, ensuring organization, accuracy, and up-to-date information.
• Follows safety procedures and maintains a safe work environment.
• Perform other duties as assigned.

Skills and Qualifications:

• Good written and verbal communication skills.
• Adhere to required deadlines.
• Foster cooperation and work well within a team atmosphere.
• Complete company training as assigned.
• Be punctual in work and meetings and track time as required by company standards.
• Excellent attendance is mandatory.
• Ability to scribe meeting minutes.
• Maintain an organized workspace according to company procedures.
• Exhibit professionalism, professional attire, and demeanor at all times.
• Adhere to the company’s Standards of Operation.
• Attend all mandatory company functions.
• Maintain reliable transportation.
• Demonstrates effective communication skills consisting of oral, written, and listening skills.
• Demonstrates excellent problem-solving abilities.
• Excellent time management abilities.
• Must be proficient with computer programs needed for specific positions including Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrates organizational skills and ability to independently prioritize daily workload.
• Must have a minimum typing speed of 50 WPM.

Work Location : Las Vegas, NV

Work Hours: 20 hours per week

About Us:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

To learn more about our company and culture, visit https://www.fsresidential.com/Nevada/

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.