PositionTitle:

Event Planner,Sr

Employee Classification:

Event Planner,Sr

College/Division:

Student Success and Enroll Management

Department:

522000-CORPORATE RELATIONS and CAREER EVENTS

Internal or External Search:

External - Open to all applicants

Location:

Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:

Commensurate with qualifications

Appointment Full-time Equivalency:

1.0

Exempt or Non-Exempt

: Exempt

Please use the following link to apply for this position:

https://careers.nmsu.edu/jobs/event-planner-sr-las-cruces-new-mexico-united-states-a9012e3a-3077-4ad3-9283-bdcf6abefe70

Summary:

Join the Office of Experiential Learning Team! We are seeking a detail-oriented and proactive Administrative Assistant to support our dynamic and fast-paced office environment. This role offers an exciting opportunity to be part of a team dedicated to enhancing students' learning experiences through hands-on, career-focused opportunities. The ideal candidate will have excellent organizational and communication skills, be adaptable to changing priorities, and be passionate about contributing to the success of our students. If you're ready to make a meaningful impact, we encourage you to apply and join us in shaping the future of experiential learning!

Classification Summary:

Designs, establishes, and oversees the integrated logistical and administrative support needs of multiple complexes. Plans educational events, conferences, and other events. Assesses program goals, estimates facility, equipment, logistical, and catering requirements, develops program budgets, and negotiates and administers service contracts. Markets and promotes conference services, negotiates contracts, schedules facilities, and manages catering arrangements.May oversee housekeeping and guest services.

Classification Standard Duties:

Works under minimal supervision. Assignments are broad in nature, usually requiring originality, ingenuity and independent decision making. Has appreciable latitude for unreviewed action or decision. Markets and coordinates conferences and workshops at university facilities to internal departments and external groups. Negotiates,executes and administers contract terms; maintains records of conference contracts. Oversees the facilitation of conference activities including coordination of food services, facility maintenance, and staffing. Invoices, collects, deposits, and accounts for revenues generated through conferences, in accordance with university policies and procedures. motivates employees to achieve peak productivity and performance. Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of day-to-day issues.Develops recordkeeping procedures and manages department records in accordance with applicable regulations, policies, and standards. Participates in the development and management of operating budgets for the unit; prioritizes and tracks unit expenditures. Participates in the development of operating goals and objectives; recommends, implements, and administers methods and procedures to enhance operations. Ensures adherence to established University and departmental policies and procedures, objectives, quality assurance programs, and safety standards. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency

Required Education:Bachelor's degree in a related field.; Required Experience:Three (3) years of experience directly related to the standard duties as outlined.; Equivalency:An Associate's degree and five (5) years of related experience; or, seven (7) years of related experience may substitute for the Bachelor's degree.; Required Certification/License:

*Knowledge, Skills and Abilities KNOWLEDGE:Knowledge and understanding of meeti g and event planning principles, requirements, procedures, and available resources. Knowledge of conference facilities, technology, and equipment. Knowledge of finance, accounting, budgeting, and cost control procedures. Knowledge of public institution purchasing principles, procedures, regulations, and standards. Knowledge of cash management principles and/or procedures. Knowledge of contract documents and specifications. Knowledge of marketing strategies, processes, and available resources. Knowledge of organizational structure, workflow, and operating procedures.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in organizing resources and establishing priorities.; ABILITIES:Ability to gather and analyze statistical data and generate reports. Ability to analyze and interpret financial data and prepare financial reports, statem *