Administrative Assistant, (B254130-2),205, Transmission and Distribution

Salary

$18.66 Hourly

Location

Laredo, TX

Job Type

Full-time

Job Number

B254130-2

Department

Utilities

Division

Transmission and Distribution

Opening Date

10/25/2024

Closing Date

Continuous

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Job Description

Provides office support to one or more City departments. Assists with payroll and budget processes, maintains personnel files, and conducts general administrative duties to maintain office productivity.

Essential Functions/ Job Competencies/ Physical Requirements

ESSENTIAL DUTIES and RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Manages and processes Payroll for the department; ensures proper documentation is processed and submitted in a timely manner.
• Oversees Purchasing for the department; contacts vendors, prepares requisitions, and processes purchase orders.
• Assists with hiring process by opening requisitions for job postings, scheduling interviews, and recommending applicates upon selection.
• Prepares and processes travel for the department when needed.
• Assists with department call center and provides customer service. Assists employees with inquiries regarding HR policies and procedures.
• Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documentation for transfers. Maintains departments petty cash, distribution, and inventory of assets; prepares and maintains reports and records.
• Assist in budget preparation and reporting.
• Performs related work as required.