SEMA 15 to the Director

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SEMA 15 to the Director

Salary

$31.71 - $46.36 Hourly

Location

Lansing, MI

Job Type

Limited Term (position has expiration date)

Job Number

0701-25-D0-09

Department

Technology, Management and Budget

Opening Date

02/28/2025

Closing Date

3/16/2025 11:59 PM Eastern

Bargaining Unit

N/A

• Description

• Benefits

• Questions

Job Description

The Department of Technology, Management and Budget supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems.

DTMB is seeking a highly organized and professional Senior Executive Management Assistant to provide high-level administrative support to the Director/Chief Deputy Director (CDD). This role is critical in ensuring the efficient operation of the Director’s office, managing daily activities, and facilitating seamless communication across departments.

Key Responsibilities:

• Provide executive-level administrative support to the Director/Chief Deputy Director.

• Oversee office management, ensuring smooth operations and efficient workflow.

• Coordinate meetings, schedules, and travel arrangements for executive leadership.

• Prepare and manage correspondence, reports, and presentations.

• Serve as a liaison between the Director’s office and internal/external stakeholders.

• Assist with special projects and support the Director’s office staff as needed.

• Maintain confidentiality and handle sensitive information with discretion.

Senior Executive Management Assistant 15 - Position Description (https://MCSC.state.mi.us/AgencyPDFs/SEMA428NPD.pdf)

This is an exciting opportunity to play a key role in supporting executive leadership within DTMB. If you are a detail-oriented professional who thrives in a fast-paced environment, we encourage you to apply!

The state of Michigan offers a competitive work experience that includes a tuition reduction program at several key higher education institutes to help meet your educational and career goals. We offer health, life, dental vision, and disability insurances. Our employees enjoy paid maternity leave, up to 9% match with 401(k), flexible spending accounts, excellent vacation and sick time policies, 14 holidays, and the ability to achieve work-life balance. Apply today to join the state of Michigan employee family!

Required Education and Experience

Education

Education typically acquired through completion of high school.

Experience

Four years of administrative and executive support experience equivalent to a Senior Executive Management Assistant 9, Secretary 9, or Legal Secretary 9; three years equivalent to an Executive Secretary E10, Legal Secretary 10, or Secretary Supervisor 10; or, two years equivalent to a Senior Executive Management Assistant 11, Executive Secretary 11, or Secretary Supervisor 11.

Alternate Education and Experience

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Additional Requirements and Information

Some positions may require stenographic skills.

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

The office of Career Services offers current state employees and interested applicants access to the job application process and a variety of career planning resources.

View the job specification at:https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

SEMA3/4 - Do you possess one of the following? At least four years of administrative and executive support experience equivalent to a Senior Executive Management Assistant 9, Secretary 9, or Legal Secretary 9; at least three years equivalent to an Executive Secretary E10, Legal Secretary 10, or Secretary Supervisor 10; or, at least two years equivalent to a Senior Executive Management Assistant 11, Executive Secretary 11, or Secretary Supervisor 11. OR An associate's degree or higher in applied arts and sciences in an executive secretarial science curriculum and at least three years of experience as a Secretary 9 in State classified service. If so, please attach a copy of your official college transcripts.

• Yes

• No

  02

  How many years of experience do you have supporting a position equivalent to a deputy director or above?

• None

• Less than two years

• Two to four years

• Four to six years

• More than six years

  03

  If you indicated you have experience supporting a position equivalent to a deputy director or above, please explain:

  04

  How many years of experience do you have providing administrative support in a rapidly changing environment while staying flexible and maintaining confidentiality?

• None

• Less than two years

• Two to four years

• Four to six years

• More than six years

  05

  If you indicated you have experience providing administrative support in a rapidly changing environment while staying flexible and maintaining confidentiality, please explain:

  06

  How many years of experience do you have supporting multiple directors or other high-level individuals and managing competing priorities?

• None

• Less than two years

• Two to four years

• Four to six years

• More than six years

  07

  If you indicated you have experience supporting multiple directors or other high-level individuals and managing competing priorities, please explain:

  08

  How many years of experience do you have balancing a heavy workload, tracking tasks, and meeting deadlines?

• None

• Less than two years

• Two to four years

• Four to six years

• More than six years

  09

  If you indicated you have experience balancing a heavy workload, tracking tasks, and meeting deadlines, please explain:

  10

  How many years of experience do you have using Microsoft Office programs?

• None

• Less than two years

• Two to four years

• Four to six years

• More than six years

  11

  How many years of experience do you have managing staff?

• None

• Less than two years

• Two to four years

• Four to six years

• More than six years

  Required Question

Employer

State of Michigan

Department

Technology, Management and Budget

Address

DTMB-HR@michigan.gov

Elliott-Larsen Bldg., 2nd fl., 320 S. Walnut Street

Lansing, Michigan, 48909

Phone

Attn: HR Office

Website

www.michigan.gov/dtmb

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