Job Purpose

Execute ongoing administrative functions of the front office, along with supporting and managing various tasks as needed.

Essential Functions

• Provide effective, friendly, and professional customer service communication via personal/telephone/email contact

• Facilitate and maintain front office receptionist duties, including greet and meet visitors, help visitors manage the iLobby visitor management system, and notify internal customers of visitor arrivals

• Distribute mail throughout the facility and manage phone distribution list

• Maintain employee uniform ordering, troubleshoot when necessary, and address any employee concerns

• Create and maintain employee access cards/ID badges

• Manage basic vending communication with vendors regarding needs, coordinate refunds, etc.

• Manage office supplies and communicate with vendors on current and/or future needs

• Manage conference reservations and organize functions as needed

• Place new hire orientation and visitor lunch orders, including catering orders for company-sponsored events

• Work directly with the HR Manager to plan and execute employee engagement events and company celebrations (e.g., company picnic, holiday party, safety celebrations, etc.)

• Perform basic accounts payable (AP) clerical functions (i.e., prepare supporting documentation to submit to corporate)

• Open and prepare purchase orders, quotes, contracts, RFQs

• Comply with all food safety requirements, training, policies, and procedures

• Perform other job-related duties as assigned

Qualifications (Education, Experience, Competencies)

• High school diploma or equivalent

• 2-3 years of administrative assistant experience or relevant work experience preferred

• Strong written and verbal communication skills with a customer service mindset

• Intermediate to advanced Microsoft Office skills

• Ability to work with numbers accurately and efficiently

• Basic accounting experience helpful

• Strong organizational skills with the ability to manage multiple priorities and maintain high attention to detail in a fast-paced, deadline-driven environment

• Ability to work independently, including taking initiative and ensuring follow-through

• Ability to think quickly and handle frequent change

• Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disabilities.

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