ADMINISTRATIVE COORDINATOR 2

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ADMINISTRATIVE COORDINATOR 2

Salary

$1,985.00 - $3,572.00 Monthly

Location

Lake Charles, LA

Job Type

Classified

Job Number

195833 KML

Department

DOS-Secretary of State

Opening Date

06/06/2024

Closing Date

7/6/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

This vacancy is located in the Calcasieu Parish Registrar of Voters Office in Lake Charles, Louisiana.

For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting and also the day of the election which is normally a Saturday.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

  The actual starting salary depends on the education and experience of the selected applicant.

  No Civil Service test score is required in order to be considered for this vacancy. Applicants can apply here (https://www.governmentjobs.com/careers/louisiana) .

  To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

  Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

  For further information about this vacancy contact:

  Ken Landry

  225 922 1420

  Department of State

  P.O. Box 94125

  Baton Rouge, LA 70804-9125

Minimum Qualifications

MINIMUM QUALIFICATIONS:

One year of experience in which clerical work was a major duty

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing well-defined duties.

Level of Work:

Experienced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

Examples of Work

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.

Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives, stores, and distributes supplies; maintains inventory of such.

Collects and prepares for processing time and attendance sheets for department or office.

Maintains department's records system, including filing and retrieving documents, researching files, etc.

Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

Serves as receptionist for the assigned work unit.

May deliver and pick-up various materials.

Performs related duties as assigned.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

• 1= I have no experience and/or am uncomfortable accepting direction

• 2= I have limited experience or require assistance to accept direction

• 3= I can accept direction

• 4= I can accept directions and help others improve their ability to accept direction

  02

  ADi: Explain your rating by providing specific and relevant examples in the box below.

  03

  DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

• 1= I have no experience and/or am uncomfortable demonstrating accountability

• 2= I have limited experience or require assistance to demonstrate accountability

• 3= I can demonstrate accountability

• 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

  04

  DA: Explain your rating by providing specific and relevant examples in the box below.

  05

  FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

• 1= I have no experience and/or am uncomfortable following policies and procedures

• 2= I have limited experience or require assistance to follow policies and procedures

• 3= I can follow policies and procedures

• 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

  06

  FPP: Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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