Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University - Kingsville

Department

Office Of Academic Affairs

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

Job Summary

Works under direction and coordinates administrative support for the Associate Vice President for Academic Affairs to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff.

Essential Duties and Responsibilities

• Coordinates administrative support functions. Plans and coordinates administrative activities and services. Supervises assigned staff, plans work, and determines work priorities. Develops administrative objectives and strategies.

• Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events.

• Manages and oversees the publication of the university catalog through the Courseleaf management system.

• Assists in the management of the Student Ratings of Instruction surveys for the university.

• Assists in the operation of the Watermark system for faculty annual reviews, tenure, and promotion.

• Attends meetings of and supports the Graduate Council and takes minutes of the meetings.

• Prepares TAMUK submissions and agenda items for the Texas A&M System Board of Regents.

• Compiles and maintains the university’s Council and Committee Handbook.

• Provides supports to the academic programs undergoing the Academic Program Review process.

• Maintains and manages the Academic Affairs website.

• Supports the Faculty Senate, Center for Faculty Excellence, and the College of Graduate Studies with basic administrative support.

• Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions.

• Participates in the planning and execution of administrative operations. Participates in the resolution of operating problems.

• Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Recommends guidelines, policies, rules, and regulations.

• Monitors compliance with policies and procedures.

• Coordinates office records retention and maintains office references and resource materials.

• Makes recommendations for process improvements, administrative changes, or new initiatives.

• Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.

  The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements

Education – Bachelor's degree or equivalent combination of education and experience.

Experience – Six years of related experience.

Knowledge of – Knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to – Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative. Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.