Contract Assistant

Kent, OH

Full Time

Corporate Office

Experienced

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A Carter Lumber Contract Assistant provides comprehensive support to the contract management processes. You’ll collaborate closely with the contract management team and other stakeholders to ensure the smooth execution of contracts by managing efficient administrative operations including communications, documentation, and the contract database. This position is ideal for someone who is detail-oriented, organized, and has the ability to multitask, contributing to the overall success of the company’s residential and commercial construction projects. A strong belief in the mission and goals of the company are necessary to this position.  

Main duties and Responsibilities:

• Provide comprehensive assistance to the contract management team

• Review incoming communications, assess importance, and summarize or distribute to relevant team members

• Process new contract requests, including opening new files and organizing related documentation

• Handle administrative tasks, including maintaining the contract database, generating reports, and ensuring timely completion of contracts from pre-review to execution

• Process insurance requests, including requesting certificates of insurance and tracking and filing same

• Lead the pre-qualification process, including coordinating with internal departments to gather necessary documentation and ensuring timely completion

• Assist in contract reviews as needed, including vendor agreements, subcontracts, master agreements and purchase orders

• Coordinate contract approvals and signatures through the contract database

• Handle miscellaneous clerical tasks as needed, including customer service, data entry, scanning and filing

Skills and Requirements:

• Ability to work independently on routine tasks is a must

• Ability to work in a fast paced, deadline driven environment

• Ability to maintain accurate and detailed records

• Effective oral and written communication skills

• Working knowledge of Microsoft Office suite including Outlook, Word, and Excel

• Working knowledge of Adobe, including utilizing the tools feature

• Experience in contract administration within the construction industry is preferred, but not required

Ability to Commute: Tallmadge, Ohio

Benefits Provided (for full-time employees):

• Competitive compensation

• Fun, family-like atmosphere 

• Medical, Vision, Dental Insurance

• Disability Insurance; Life Insurance

• Employer-matching 401(k) Plan