Description

Our well-established and growing client is looking for an Executive Assistant to join our team in Kenner, Louisiana. This role involves providing comprehensive administrative support to our executive team, managing diverse administrative tasks, and facilitating effective communication within the organization.

Responsibilities:

• Facilitate effective communication by managing the executive team's schedule, preparing for meetings, and following up on tasks.

• Handle travel arrangements for both professional and personal engagements for the Executive Team.

• Oversee the reconciliation of expense reports and ensure timely reimbursement of expenses for the executive team.

• Contribute to special projects and prepare reports which may involve data collection, coordination, and final copy preparation.

• Foster positive relationships at all levels of the organization and use discretion, judgment, and knowledge to facilitate key activities while maintaining confidentiality.

• Coordinate large events, conferences, and other company functions as part of project management duties.

• Respond to all correspondence in a timely manner, possibly monitoring executive’s emails and responding on their behalf.

• Maintain accurate databases, contact records, and customer information. This includes organizing and maintaining documents, data entry, and managing multiple phone lines in a professional manner.

• Utilize skills in Data Entry, Microsoft Excel, Executive Meetings, Microsoft PowerPoint, Expense Reports, and Typing to perform tasks effectively and efficiently.

The ideal canddiate for this role will have 10+ years of working experience in executive assistant roles, experience supporting marketing, financial, and event coordination tasks and a valid Driver's License with good driving record.

Our client offers a robust benefits package, benefits and enjoys an excellent reputation for taking great care of their employees! For confidential consideration, please apply and call Carrie Lewis at 504-383-0612. Thank you for your interest in Robert Half Finance and Accounting!

Requirements • Proven experience as an executive assistant or in other secretarial position

• Full comprehension of office management systems and procedures

• Excellent knowledge of Microsoft Office, including Excel and PowerPoint

• Exemplary planning and time management skills

• Up-to-date with advancements in office gadgets and applications

• Ability to multitask and prioritize daily workload

• High level verbal and written communications skills

• Discretion and confidentiality

• Proficient in data entry and expense report management

• Ability to organize and manage executive meetings

• Proficient typing skills

• Minimum of 10 years of experience in a similar role

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .