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rGrant Administrator, Senior (Pre-Award)- Pediatrics

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Department:

SOM KC Pediatrics (PEDS)

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Administration

Position Title:

Grant Administrator, Senior (Pre-Award)- Pediatrics

Job Family Group:

Professional Staff

Job Description Summary:

Manages a sub-department section or function. Assists department director with administration of policies, procedures and employee relations. May act as assistant director in their absence or when a department does not have an assistant director.

Job Description:

Required Qualifications

Education: Bachelor\'s degree with an emphasis in accounting, finance or related major. A combination of education and relevant work experience may be substituted for degree on a year for year basis.

Work Experience:

• At least three (3) years of experience in research grant administration with working knowledge of the methods, procedures and techniques used in grant preparation, coordination, and implementation.
• Experience in producing and/or administering federal grants (eg. NIH, HRSA, NSF, AHRQ, PCORI).
• Experience utilizing Microsoft Excel, and Word.
• Excellent communication as evidenced by application materials.

Preferred Qualifications

Education: Master\'s degree with an emphasis in accounting, finance, or related field.

Work Experience:

• Five (5) or more years of experience in research grant administration.
• Experience with eRA Commons and Huron web-applications.
• Experience with both electronic and paper submission requirements.
• Working knowledge of University of Kansas Medical Center policies and procedures, pertaining to external funding.
• Experience analyzing and interpreting complex grant proposal requirements and make appropriate recommendations.
• Experience with proposal development for large grant proposals like center grants and institutional training grants.

Skills

• Excellent writing, editing, and grammatical skills.
• Demonstrated ability to effectively organize, manage multiple tasks and work independently.

Job Duties Outlined

• The PGA is responsible for managing all aspects of the pre-award process including identifying potential funding opportunities for KUMC research faculty, graduate students, and postdoctoral fellows, development of sponsored programs grant applications, tracking of applications, and coordinating Just-in-Time submissions.
• This position must research, clarify, and interpret the practices and requirements of both the sponsor and University of Kansas Medical Center Research Institute (KUMCRI), and convey this information to research faculty, graduate students, and postdoctoral fellows, in a clear and concise manner.
• The PGA will coordinate completion of research specific financial conflict of interest and conflict of interest training for faculty, graduate students, and postdoctoral fellows as needed for proposal submission and Just-in-Time information requests.
• The PGA will work with the Department Assistant Director and the Vice Chair for Research in collecting, processing, and analyzing the award data for necessary reports. Develop workflow/interactive systems to streamline the receipt, review, and processing of grant proposals/applications/ contracts. Identify processes for greater efficiency and assist in redefining procedures for timely responses to proposals while adhering to a high level of regulatory compliance.
• The PGA maintains working knowledge of external and internal grant policies and procedures including the current E ectronic System-to-System (S2S) submission portal MySponsoredProjects (MSP), Employee Compensation Compliance (ECC) effort reporting system, and keeps abreast of current funding opportunities, policy changes, grant form updates.
• The PGA will edit complex grant documents, including preparation, formatting, proofreading, and construction of tables, figures, and other graphics necessary for research grant proposals, reviewing sponsored project proposals for completeness of all required documents and compliance. Confirm that faculty, graduate students, and postdoctoral fellows have reviewed final submitted documents from MSP.
• The PGA will assist faculty with NIH Public Access Policy to deposit manuscripts in NIHMS as needed and assist faculty with maintenance of myNCBI publications lists for grant proposals and progress reports.
• The PGA will work closely with the Department Assistant Director regarding processes as Pre-award information will carry over to the department Post-award system. Meet with Assistant Director frequently to review processes and procedures for any necessary changes in order to keep systems efficient and accurate.
• Performs other duties as assigned by the Vice Chair of Research and Assistant Director.