Overview

Pay: $22/HR+ DOE

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM_2025_Employee_Benefits_Staff_&_Management_No%20Date%209.5.24.pdf)

We are seeking a highly organized and dynamic professional to fill a dual-role position as an Administrative Assistant & Facility Coordinator. This unique position blends administrative responsibilities, such as payroll management and employee training, with facility coordination duties, including managing a Computerized Maintenance Management System (CMMS) and prioritizing work orders for the facilities team. The ideal candidate will have a proven ability to manage diverse tasks, adapt to changing priorities, and ensure seamless operations within both administrative and facility-related functions.

Key Responsibilities:

Administrative Duties:

• Manage payroll processes, ensuring accuracy and timely submissions.

• Coordinate and track employee training programs, maintaining up-to-date records.

• Provide administrative support to leadership, including scheduling meetings, preparing reports, and managing correspondence.

• Maintain organized records and documentation in compliance with company policies and regulations.

• Assist with onboarding new employees and ensuring proper training and orientation.

• Perform AP functions such as processing invoices for payment and creating purchase requests.

Facility Coordination Duties:

• Support Site Manager with the day-to-day operations of the facility, ensuring functionality and safety.

• Utilize the CMMS to track, monitor, and manage work orders and maintenance requests.

• Allocate work orders to team members based on priority and resource availability.

• Coordinate with vendors and contractors for facility-related services and repairs.

Qualifications:

• Proven experience in administrative roles with exposure to payroll and training processes.

• Familiarity with CMMS software and the ability to prioritize and assign work orders effectively.

• Strong organizational and multitasking skills with attention to detail.

• Excellent communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Ability to collaborate effectively with cross-functional teams and external vendors.

• Problem-solving mindset with the ability to adapt to a fast-paced environment.

Preferred Qualifications:

• Previous experience in facilities management or a related field.

• Knowledge of safety and compliance regulations related to facility operations or a related field.

• Certification or training in administrative management-related fields.

Key Competencies:

• Time management and prioritization skills.

• Detail-oriented approach to administrative and operational tasks.

• Strong interpersonal skills and customer service mindset.

• Ability to work independently while contributing to team goals.

Work Environment: This position requires occasional physical activities, such as inspecting facilities and managing supplies. The role may also involve interacting with diverse stakeholders, including employees, vendors, and contractors.

REQNUMBER: 109687

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.