Job Details

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Administrative Assistant

Working Title Administrative Assistant

Position # A01301

Department Beck College of Sciences and Math

Apply Now (https://phe.tbe.taleo.net/phe02/ats/careers/v2/applyRequisition?org=ARKASTAT2&cws=40&rid=33695)

Employment Status:

Full time (29-40 Hrs)

Type of Employment:

Staff

# of openings:

1

Location:

ASU-Jonesboro

Proposed Salary Range:

Commensurate with Experience

Closing:

7/14/24

Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

The Administrative Assistant is responsible for conducting special research studies, analyzing data, preparing statistics, making recommendations based on research findings, and monitoring and coordinating project/program activities. This position is governed by state and federal laws and institution policy

Duties & Responsibilities:

• Process all incoming paperwork that needs Dean’s signature, then distribute on campus, then put in file-share

• Coordinate PRT Documents & Collect Conflict of Interest forms

• Prepare any EPAFs for College funded faculty, such as Graduate directors, and new faculty with summer start-up pay

• Prepare stipend paperwork for college Ambassadors

• Keep faculty personnel folders up to date

• Help Dean with annual Seed Grants

• Work with Department Chairs on scholarships through Academic Works – make scholarship offers through the software

• Plan Convocation of Scholars Banquet and college faculty meetings

• Assist students and faculty with poster printing and keep supplies updated

• Keep College committee lists updated; take commencement headcounts

• Reserve Active Learning rooms and conference rooms in Lab Archives

• Help with any Travel for the Dean and the SMART Center staff for recruiting trips, plus student travel that have awards from Dean’s office

• Place orders for office supplies, name tags, business cards, etc., replacement furniture, and tech supplies

• Keep College phone list updated

• Building Liaison for LSW – put in work orders as needed

• Assist other departments who are short staffed

• Keep track of building remodeling projects

• Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of planning, research, and analysis techniques and procedures

Knowledge of department operations, policies, and procedures

Knowledge of applicable laws and regulations

Knowledge of basic accounting principles

Ability to plan and execute systems and organizational analysis and feasibility studies

Ability to conduct research and perform quantitative quality assurance reviews

Ability to research, prepare, and present comprehensive written and oral reports

Ability to organize and conduct meetings and workshops

General Days/Hours:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Minimum Qualifications:

The formal education equivalent of an earned Bachelor’s Degree in public administration, general business, or a related field

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee

E-Verify Participation Notice:

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf