Job Details

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Administrative Analyst

Working Title Administrative Analyst

Position # A00961

Department Dean of Liberal Arts

Apply Now (https://phe.tbe.taleo.net/phe02/ats/careers/v2/applyRequisition?org=ARKASTAT2&cws=40&rid=34503)

Employment Status:

Full time (29-40 Hrs)

Type of Employment:

Staff

# of openings:

1

Location:

ASU-Jonesboro

Proposed Salary Range:

Commensurate with Experience

Closing:

10/1/24

Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

The Administrative Analyst is responsible for conducting special research studies, analyzing data, preparing statistics, making recommendations based on research findings, and monitoring and coordinating project/program activities. This position is governed by state and federal laws and institution policy

Duties & Responsibilities:

• HSS building liaison

• Schedules all classes per semester for the 45 HSS classrooms

• Schedules meetings in HSS as requested by individuals from across campus

• Manages keys and electronic key boxes per department in HSS

• Reviews safety procedures, updates and communicates changes to building users including HSS, Fowler Center, Fine Arts, Art Annex, and ED/COMM

• Maintains IED machine

• Provides general IT trouble-shooting to support faculty

• Maintains HSS Digital Signage

• Performs Receptionist Duties for Dean’s Office

• Serves as back-up for initiating travel, requisitions, and budget transfers

• Reviews PRT calendar and reminds the Dean and Chairs of PRT deadlines

• Types and produces PRT letters/submits to AAR/transmits to faculty

• Facilitates PRT College Committee workflow

• Types, produces, and sends various donor letters

• Transmits official communication to CLAC faculty on behalf of the Dean’s Office

• Supervises student workers (5 or 6 per year) and provides professional office training for each student worker

• Takes meeting minutes as requested by the Dean

• Collects conflict of interest forms from departments

• Maintains college website

• Helps to coordinate college events

• Maintains the Dean’s and Associate Dean’s calendars and scheduling meetings for them

• Maintains official college committee rosters

• Collects and transmits official documents to the Registrar’s Office

• Orders plaques and certificates for college award winners for College Honors Ceremony

• Advertises and promotes college events

• Maintains personnel files

• Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of planning, research, and analysis techniques and procedures

Knowledge of department operations, policies, and procedures

Knowledge of applicable laws and regulations

Knowledge of basic accounting principles

Ability to plan and execute systems and organizational analysis and feasibility studies

Ability to conduct research and perform quantitative quality assurance reviews

Ability to research, prepare, and present comprehensive written and oral reports

Ability to organize and conduct meetings and workshops

General Days/Hours:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Minimum Qualifications:

The formal education equivalent of an earned Bachelor’s Degree in public administration, general business, or a related field

Other job related education and/or experience may be substituted for all or parts of these basic requirements upon approval of the qualifications review committee

E-Verify Participation Notice:

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf