REQUIRED KNOWLEDGE/SKILLS:

• Ability to multitask even under high pressure situations
• Ability to maintain professional composure at all times
• Possess strong organizational skills
• Ability to abide by confidentiality laws/procedures
• Ability to complete work in a timely manner to meet deadlines
• Proficient in computer use, printer use, using a photocopier, faxing, and in basic bookkeeping tasks.

DUTIES/RESPONSIBILITIES:

• Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment
• Detect and resolve problems with incorrect orders, invoices and shipments as needed
• Input data into accounting system
• Prepare correspondence, forms, manuals, reports and payment authorizations following district standards and requirements
• Compile, maintain and file all reports, records, and other documents as required
• Maintain vendor files and set up new accounts and make changes as necessary
• Receive incoming calls, answer questions and direct calls to the proper party
• Other duties as assigned