Payroll Analyst

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Payroll Analyst

Salary

$56,666.67 - $59,500.00 Annually

Location

Jacksonville, FL

Job Type

Civil Service

Job Number

2024-06133

Department

FINANCE

Opening Date

10/23/2024

• Description

• Benefits

• Questions

Job Description

Are you looking for your next career opportunity in the accounting field? Are you self-motivated and ready to serve the City of Jacksonville in the Finance Department in our fast- paced Accounting Division? Do you want to earn up to 4 weeks leave time each year, in addition to comprehensive city benefits with free and low-cost health, dental and vision options? If you answered yes to any of these questions, you need to complete your application now. Work for the city you love!!!

The Finance Department is actively seeking a Payroll Analyst.

Did you know as a City of Jacksonville employee, you would also have 12 paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.

This is lead technical payroll accounting work in reviewing, processing, and maintenance of transactions, records, and reports. Work requires knowledge of techniques, methods, and procedures used in performing technical payroll functions and are learned through a combination of training and considerable on-the-job experience. Trains, monitors and reviews the work of others. Contacts require skills in understanding and/or influencing people and are important in providing customer service. This work is semi-routine where tasks are covered by procedures or precedents, but some latitude is permitted to consider the most appropriate technique, method, or procedure to follow. The work involves differing situations requiring use of judgment in searching for solutions or new applications within one's known experiences. Work is performed in an office environment. The physical demands consist mainly of sitting or standing at a workstation for extended periods of time. Operates standard office equipment and a computer using word processing, spreadsheet, email and accounting software applications, and occasionally lifting and moving light objects or file boxes less than 30 pounds. The work is performed under general supervision where the work assignments are varied and, although subject to instructions and established work routines, the worker is permitted some latitude to set own priorities subject to superior's approval.

Examples of Work

• Processes earnings, deductions (voluntary and involuntary), taxes, direct deposits, W4s, credit union deductions, workers compensation and other related payroll transactions. Manual calculations are occasionally required.

• Inspects, reviews and/or maintains a complex record system involving varied payroll transactions in compliance with local, state and federal guidelines.

• Researches, analyzes, and resolves payroll related problems or questions by collecting and analyzing data.

• Reviews, audits, and submits pension payments through the various accounting systems of the City as needed.

• Processes workers compensation payments and transactions.

• Processes involuntary deductions such as garnishments, upon conferring with attorneys/paralegals from Office of General Counsel.

• Directs the development and implementation of changes to payroll laws, regulations, policies and standard operating procedures.

• Works closely with ITD on the implementation of new payroll specifications and test new elements and participates on Oracle/1Cloud work groups/testing and compliance group to resolve post-implementation problems.

• Provides exemplary customer service (via phone, email, and in-person) to all departments of City for purposes of answering payroll-related inquiries and resolving issues.

• Trains, monitors and reviews the work of others.

• Prepares journal entries into the City's electronic accounting system.

• Processes payments and/or refund checks for new retirees, vested employees, disabled employees, survivor and child benefits, and terminated employees.

• Remains current on state and federal payroll tax laws.

• Responds to various audit and tax agency queries and requests.

• Works on tax issues, payroll reconciliations, payroll clearing accounts, and IRS tax-related issues.

• Reviews payroll and pension pay reconciliations using spreadsheet applications as needed.

• Prepare reconciliations for subsidiary general ledger accounts for various payroll deductions as needed.

• Prepares and processes tax deposits in accordance with instructions from the taxing authorities as needed.

• Prepares and reviews monthly measurement reports for the Accounting Division.

• Processes W-2 income verifications.

• Prepares the year-end processes for payroll including gross-up of awards, balance adjustments and preparation of W-2s.

• Completes bi-weekly and monthly AP upload for all payroll vendors.

• Processes and sends reports to vendors. Interacts with vendors via phone and email to answer inquiries and resolve issues.

• Works closely with Employee Services, TAS, Benefits, and Pension departments to ensure accuracy of earnings and deductions.

• Verifies, calculates, and reviews retroactive payments and deductions.

• Operates standard office equipment and a computer using word processing, spreadsheet, email, and accounting software applications.

• Demonstrates proficiency in the City of Jacksonville’s competencies.

• Performs related work as required.

Knowledge, Skills and Abilities

• Knowledge of laws, rules and policies governing payroll, leave, fiscal and accounting books, records, and accounts.

• Knowledge of payroll and pension principles, practices, procedures, and methods.

• Skill in making and verifying mathematical calculations.

• Skill in processing payroll and pension transactions and maintaining fiscal records using an accounting software system.

• Skill in operating standard office equipment.

• Ability to train, monitor and review the work of others.

• Ability to apply accounting knowledge to work assignments.

• Ability to analyze and audit accounting, payroll, pension and leave data.

• Ability to read, comprehend, and apply job-related rules, policies, and procedures.

• Ability to communicate effectively, both orally and in writing.

• Ability to prepare and utilize payroll reports.

• Ability to use word processing, spreadsheet, email, and related software applications.

• Ability to apply payroll, tax, and accounting knowledge to work assignments.

• Ability to prepare accounting, financial, and statistical reports.

• Ability to learn quickly and multi-task with accuracy.

• Ability to work under strict deadlines and prioritize/maintain good organization

Open Requirements/Supplemental Information

• Four (4) years of education and/or technical payroll experience.

Preferred

• One year of experience reviewing, auditing, and processing payroll transactions .

  A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes

• No

  02

  Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes

• No

  03

  This position is located in an office and is not a remote location.

• I have read and understand the above statement.

  04

  The budgeted annual salary for this position is $56,666.67 - $59,500.00. This is not negotiable. If selected, would you be willing to accept this position at this salary? (Civil Service positions have a 5% increase after successfully completing probation.)

• Yes

• No

  05

  Do you have a bachelors' degree or higher from an accredited college or university? If yes, you MUST attach your college transcript to your application.

• Yes

• No

  06

  If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

  07

  Do you have four (4) years of education and/or technical payroll experience?

• I have 4 years of education.

• I have 4 years of technical payroll experience.

• I have 4 years of education and technical payroll experience.

• I have less than 4 years of education and/or experience.

• None of the above.

  08

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  09

  Indicate the organization(s) you worked for where you gained this experience.

  10

  One (1) year of experience reviewing, auditing, and processing payroll transactions is preferred. Do you possess this experience?

• Yes, I have 1 year or more.

• No, I have less than 1 year.

  11

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  12

  Indicate the organization(s) you worked for where you gained this experience.

  13

  If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

• No, I am not claiming veterans preference and this does not apply to me.

  14

  If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

• I have read the above statement and understand what is required.

  Required Question

Agency

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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