Overview

The Order Entry Coordinator will be responsible for data entering Trim, Interior/Exterior Door, and other millwork packages plus installation supplies for new construction in single-family homes. The following description details the duties. These duties include but are not limited to the following functions.

Responsibilities

• Start order Bistrack following ABS Naming Convention.

• Scan and save PO to Bistrack along with colors and plans.

• Match Submittals vs. PO amount.

• Copy Templets to call of orders & call off orders into sales orders in Bistrack.

• Re-Verify PO in Customer Portal to see no changes have occurred since start of order.

• Download changes if needed and request EPO or new PO.

• Verify ABS Scheduled date matches Builder date.

• Reviews orders and ensure totals PO amount and ensure material & material cost is correct.

• If PO does not match materials requested, contact Customer for updated PO.

• Notifies Field Manager if a delay happens to communicate new info.

• Updates new dates and notes in Bistrack when needed.

• Creates/enters Fill-In tickets in Bistrack according to Field Manager requests.

• If issues arise at jobsite that are Builder related, request for VPO and attach to Add-On ticket.

• Research reasons for ($0) Fill-in and attach reason code to Fill-In ticket.

• Receives VPO and releases ticket.

• Communicates Order # to Scheduler for Labor arrangement and PO issued.

• Enters Return Pick Ticket and schedules accordingly.

  General:

• Working Safely and report any unsafe conditions.

• Verifying customer information is correct, and /or re-entering data.

• Pricing each item within the order.

• Reviews for accuracy and make changes when advised or necessary.

• Verify correct invoicing margin.

• Train new employees on the order entry process.

• Support the locations administrative staff in a variety of general office and clerical tasks.

• Performs other duties and responsibilities as required or requested.

  Qualifications

• 1-2 years’ experience Data Entering.

• Some knowledge of millwork construction supplies.

• Working knowledge of floorplans, elevations, and blueprints.

• Ability to plan, coordinate, prioritize, and meet tight deadlines.

• Excellent written and oral communication skills.

• High degree of computer literacy (Microsoft Office).

• Team player

• Detail oriented

• Flexibility to multi-task in a demanding, fast-paced technical environment.

  Working conditions

• Job requires some extended hours, as needed, to accomplish job requirements.

• Job requires working in manufacturing/warehouse environment which includes high temperatures and humidity.

• Job requires working in and around machinery/powered equipment and associated safety risks.

• Job requires interaction with internal and external customers to resolve issues.

• Job requires interaction with all levels within the location and all their direct reports (as needed).

  Physical requirements

• Job requires lifting and sitting for long periods of time within an office environment.

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Job LocationsUS-FL-Jacksonville

Posted Date4 weeks ago(8/16/2024 1:32 PM)

Job ID 2024-5402

of Openings 2

Category Administrative/Clerical