Job Information
Voyig LLC Order Entry Coordinator in Jacksonville, Florida
Overview
The Order Entry Coordinator will be responsible for data entering Trim, Interior/Exterior Door, and other millwork packages plus installation supplies for new construction in single-family homes. The following description details the duties. These duties include but are not limited to the following functions.
Responsibilities
Start order Bistrack following ABS Naming Convention.
Scan and save PO to Bistrack along with colors and plans.
Match Submittals vs. PO amount.
Copy Templets to call of orders & call off orders into sales orders in Bistrack.
Re-Verify PO in Customer Portal to see no changes have occurred since start of order.
Download changes if needed and request EPO or new PO.
Verify ABS Scheduled date matches Builder date.
Reviews orders and ensure totals PO amount and ensure material & material cost is correct.
If PO does not match materials requested, contact Customer for updated PO.
Notifies Field Manager if a delay happens to communicate new info.
Updates new dates and notes in Bistrack when needed.
Creates/enters Fill-In tickets in Bistrack according to Field Manager requests.
If issues arise at jobsite that are Builder related, request for VPO and attach to Add-On ticket.
Research reasons for ($0) Fill-in and attach reason code to Fill-In ticket.
Receives VPO and releases ticket.
Communicates Order # to Scheduler for Labor arrangement and PO issued.
Enters Return Pick Ticket and schedules accordingly.
General:
Working Safely and report any unsafe conditions.
Verifying customer information is correct, and /or re-entering data.
Pricing each item within the order.
Reviews for accuracy and make changes when advised or necessary.
Verify correct invoicing margin.
Train new employees on the order entry process.
Support the locations administrative staff in a variety of general office and clerical tasks.
Performs other duties and responsibilities as required or requested.
Qualifications
1-2 years’ experience Data Entering.
Some knowledge of millwork construction supplies.
Working knowledge of floorplans, elevations, and blueprints.
Ability to plan, coordinate, prioritize, and meet tight deadlines.
Excellent written and oral communication skills.
High degree of computer literacy (Microsoft Office).
Team player
Detail oriented
Flexibility to multi-task in a demanding, fast-paced technical environment.
Working conditions
Job requires some extended hours, as needed, to accomplish job requirements.
Job requires working in manufacturing/warehouse environment which includes high temperatures and humidity.
Job requires working in and around machinery/powered equipment and associated safety risks.
Job requires interaction with internal and external customers to resolve issues.
Job requires interaction with all levels within the location and all their direct reports (as needed).
Physical requirements
Job requires lifting and sitting for long periods of time within an office environment.
Connect With Us!
Not ready to apply or don’t see what you are looking for? No problem, we still want to get to know you! We are always looking to build our pipeline of talent to help our clients build more fully functioning teams.to hear about upcoming opportunities.
Job LocationsUS-FL-Jacksonville
Posted Date4 weeks ago(8/16/2024 1:32 PM)
Job ID 2024-5402
of Openings 2
Category Administrative/Clerical