construction office assistant.

• jacksonville , florida

• posted 8 days ago

job details

summary

• $20 - $22 per hour

• temp to perm

• high school

• category office and administrative support occupations

• referenceAB_4556920

job details

Are you ready to electrify your career and be a vital part of an innovative team? An electric contractor on the Southside of Jacksonville is seeking a dynamic Office Assistant to assist their Project Managers and keep their operations running smoothly. If you're detail-oriented, tech-savvy, and a master of organization, this is the job for you! Interested? Please email your resume/availability to schedule a video interview this week/next week directly to sam.podolak@randstadusa.com

Key Responsibilities:

Excel Expert: Proficiency in Excel is a must, as you'll be handling data and reports to support our projects.

Communication Guru: You'll be the hub for keeping in touch with remote jobs and offices, ensuring seamless operations.

Paperwork Pro: Handling invoices, purchase orders, and documentation will be a key part of your role.

Invoice Wizard: Match incoming invoices to the appropriate job and purchase order, ensuring accuracy.

Financial Savvy: Keep a keen eye on discrepancies, issuing reports, credit memos, and change orders as needed.

Organization Whiz: Maintain a well-organized purchase order filing system, logs, and documentation.

Vendor Liaison: Solve problems with vendor invoices and statements to ensure accounts are clear and up-to-date.

Monthly Billings: Work on compiling job breakdown reports, ensuring accuracy, and collaborating with accounting to keep reports clean.

Document Control: Maintain logs for change orders, lien releases, and various project-related documents.

Spreadsheet Savvy: Maintain time and material spreadsheets for specific projects.

Insurance Management: Keep track of certificates of insurance as required

salary: $20 - $22 per hour

shift: First

work hours: 8 AM - 5 PM

education: High School

Responsibilities

• Assist Project Managers with job-related paperwork as needed

• Proficient in Excel, Outlook & Adobe a must

• Communication and follow-up of items with remote jobs and offices

• Processing invoices and purchase orders for jobs and overhead accounts:

• Maintain Purchase Order filing system

• Match all incoming invoices to appropriate Job & Purchase order

• Verify each item on invoice and price is listed on Purchase Order

• Issue discrepancy report to appropriate Project Manager

• Issue Credit Memo or Change Order as directed by Project Manager

• Write in appropriate accounting codes and send to accounting

• Update Purchase Order log with each processed invoice

• Check Purchase Order log against Monthly accounting control report and identify discrepancies for accounting

• Maintain Subcontractor purchase order logs, retainage, etc.

• Handle problems with vendor invoices/statements to keep accounts clear and timely

• Monthly Billings:

• Compile job breakdown reports

• Identify discrepancies between contract/change order amounts and the general contractor's figures

• Ensure that original vendor releases are received throughout project

• Complete billing forms as required by the general contractor

• Work with accounting to keep reports clean

• Maintain logs for Owner Change Orders, Quotes and Requests for Information

• Maintain logs for Lien Releases on all jobs

• Maintain Time and Material spreadsheets when needed on certain projects

• Maintain Certificates of Insurance as needed

Skills

• Purchase Orders

• Invoices

• Filing

• Microsoft Office

• Excel (2 years of experience is required)

• Vendor Management

• Adobe (2 years of experience is required)

Qualifications

• Years of experience: 2 years

• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Applications accepted on ongoing basis until filled.

get in touch

we are here to help you with your questions.

SP

samantha podolak

• +1 904 996 9128 (tel:+1 904 996 9128)

• sam.podolak@randstadusa.com